Description

The role of the Legal Assistant is to provide administrative support to the assigned Attorney/Senior DOJ Representative, performing all administrative functions as directed, primarily related to the attorney’s caseload and case preparation.

General functions:

• Assist the Attorney with administrative related work, such as collection of department data.
• Assist the attorney with the preparation of a wide variety of cases to be filed with USCIS, the Department of State, or the Administrative Appeals Office.
• Assist the attorney with the management and closing of client cases and files.
• Assist the attorney with updating and maintaining client data, including “immigration” information and documents in Case Management Software (CMS).
• Assist with the preparation of petitions, applications, sponsor letters, instructions letters, etc. and compile exhibits and other supporting documentary evidence in a timely manner for attorney review.
• Communicate with clients to obtain information and necessary documentation for case preparation and maintenance.
• Ensure proper organization and filing of client documents after case is prepared per attorney instructions.
• Send completed case work to clients and file cases with USCIS and other agencies per attorney instructions.
• Review client information in CMS when new client cases are retained.

Other Duties & Responsibilities:

• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Must have knowledge and understanding of general arithmetic.
• Ability to read and interpret basic correspondence.
• Must have a pleasant telephone manner, good communication skills and good conflict resolution skills.
• Must multi-task well and maintain a time management operating system for program planning.
• Must have ability to speak appropriately about Advocacy and Justice related issues, particularly with phone calls or visitors.

Requirements

To perform this job successful, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate degree in a business management or related experience.
• Requires at least 2 years’ experience in similar position.
• The ability to communicate effectively both verbally and in writing. Bi-Lingual Spanish essential.
• Proficient in Microsoft Office suite, Windows XP, Adobe Acrobat, Adobe Photoshop, Publisher, Access, Excel as well as, experienced in researching and compiling data from the internet.
• Must be proficient in communication media technology.
• Filing experience, a plus. Must be flexible with regard to work hours and responsibilities