Description

The Administrative Assistant Enhances the Culture of Life Office effectiveness by providing clerical support to staff and management.

General functions:

• Manages and attends to all the correspondence for the Culture of Life office via email, phone, internet, and regular mail.
• Responsible for filing/uploading all documents and ensuring that these are current and professionally managed on SharePoint/OneDrive.
• Must have good telephone skills with hospitable demeanor, greets public professionally, screen calls, schedules appointments for Culture of Life Office management.
• Must have excellent proofreading and writing skills.
• Responsible for the overall general upkeep and orderliness of the Culture of Life Office space.
• Attends to assignments and long-term projects offered by Culture of Life Office management.
• Creates brochures, fliers, newsletters, announcements, and other public relations materials, in coordination with the Catholic
• Charities Digital Communications & Volunteer Coordinator.
• Maintains updates of Culture of Life website and forward information to appropriate personnel.
• Supervises volunteers, interns, and projects, as appropriate.
• Operates copier printer, scanner, FAX, and other office equipment.
• Coordinates events and projects as needed.
• Must understand priority of inquiry, so attention to detail is important.

Other Duties & Responsibilities:

• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Must have knowledge and understanding of general arithmetic.
• Ability to produce reports for accountability purposes utilizing excel spreadsheets and mathematical equations as required.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Must have a fluent command of the English & Spanish languages both written and verbal.
• Ability to read and interpret basic correspondence.
• Must have a pleasant telephone manner, good communication skills and good conflict resolution skills.
• Must multi-task well and maintain a time management operating system for ministry planning.
• Must have ability to speak appropriately about Culture of Life related issues, particularly with phone calls or visitors.
• Follows the dress code of the diocese and dresses professionally.

General:

• A baptized and practicing Catholic who is continuing to deepen faith development is recommended.
• Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church.
• Their public behavior must not violate the faith, morals, or laws of the Church or the policies of the diocese.
• The person must have a willingness to continue professional development to enhance job performance and/or organizational goals as identified through regular supervision and annual job reviews.

Requirements

• Associate degree in a business management or related experience.
• Requires at least 5 years’ experience in similar position.
• Proficient in Microsoft Office 365 Suite, Windows 10, Adobe Acrobat, Photoshop, and Spark. Experienced in researching and compiling data from the internet. Must be proficient in communication media technology.
• Must be flexible regarding work hours and responsibilities.
• Bilingual English/Spanish required.