Position Overview:

We are seeking a motivated and organized Office Manager to oversee the efficient and smooth operations of our office. The ideal candidate will be a proactive leader with exceptional communication, organizational, and interpersonal skills. As the Office Manager, you will play a vital role in maintaining a productive and positive work environment for our team.

Responsibilities:

Personnel Management:

- Foster a positive and inclusive work environment by promoting effective communication and teamwork.

- Supervise office staff, providing guidance, feedback, and support as needed.

- Address staff inquiries and concerns, escalating issues as appropriate.

- Maintain personnel records and ensure compliance with HR policies and procedures.

- Manage employee timekeeping and attendance tracking systems.

- Assist in recruitment processes by coordinating interviews, onboarding, and orientation of new employees.

Team Support and Collaboration:

- Provide administrative support to office staff, assisting with questions, scheduling, and communications.

- Assist in coordinating and scheduling team meetings, and events.

- Manage internal communication channels, such as Teams, email distributions and announcements.

Administrative Management:

- Manage and coordinate daily administrative tasks with team, including scheduling, correspondence, and document management.

- Organize and maintain physical and digital filing systems to ensure easy access to important records.

- Handle incoming and outgoing communications, including emails, phone calls, and mail distribution.

Facility and Office Operations:

- Oversee the physical office space, ensuring it is well-maintained, organized, and fully equipped for staff needs.

- Coordinate office maintenance, repairs, and improvements with Owner, Operations Manager, vendors, and service providers as necessary.

- Manage office supplies inventory, place orders, and ensure availability of necessary resources.

Qualifications:

- Demonstrated leadership abilities and the capacity to manage and support a small team.

- Proven experience as an Office Manager or in a similar administrative role.

- Excellent organizational and multitasking skills, with the ability to prioritize tasks effectively.

- Strong effective communication skills, both written and verbal, to interact with staff and external partners.

- Proficiency in office software, including Microsoft Office Suite and document management systems.

- Detail-oriented with a commitment to accuracy and thoroughness in all tasks.

- Problem-solving skills and the ability to adapt to changing situations.

Benefits:

- Competitive salary and benefits package.

- Collaborative and supportive work environment.

- Medical

- Dental

- Vision

- Retirement with company match

If you are a proactive, organized, and team-oriented individual with a passion for maintaining efficient office operations, we encourage you to apply. Join our team and contribute to a dynamic and thriving workplace.

Job Type: Full-time

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)
• Management: 2 years (Preferred)

Work Location: In person