Administrative Assistant

Job responsibilities include:

1.) Opening and closing files according to step-by-step instruction provided by the attorney;

2.) Managing Attorney’s calendar including scheduling new client appointments, networking appointments, marketing initiatives, and quarter-annual presentations;

3.) Screening company calls and assisting existing Clients with non-law related questions;

4.) Handling all of the firm’s mailing including certified mail with tracking;

5.) Assisting attorney in the initial steps of estate administration in Pennsylvania and New Jersey including but not limited to appointment of the Executor/Administration, mailing Notice of Probate, advertising estate administration, etc;

6.) Office organization and efficiency;

7.) Coordinating holiday card mailings and gifts.

Applicants must:

1.) Be able to follow step by step instruction provided by Attorney;

2.) Have proficiency with stamps.com, sending fax communication, and encrypted email;

3.) Have proficiency with Microsoft Word, Excel, PowerPoint and Outlook;

4.) Have a personable demeanor and be able to handle significant client communication;

5.) Provide excellent written and oral communication skills, organizational skills, attention to detail, and strong client service skills are required;

6.) Must be able to multi-task and prioritize workflow to effectively meet deadlines and work with attorney;

7.) Must understand the importance of confidentiality in working for a law firm;

8.) Have a basic understanding of the geography of the State of New Jersey;

9.) Be willing to serve as a witness to Client’s document execution including matters that may be contested

Part Time Employee Position:

· This position is 20 hrs a week. Attorney expects employee to be in the Milford Office Monday through Friday from 1-5pm – however morning shifts can be considered depending on need;

· Salary is $25/hour – paid bi-weekly;

· No paid vacation time - however vacation time is flexible as long as both you and the attorney are not away at the same time;

· Milford Office follows the inclement weather closing system as the Delaware Valley School District;

· Office recognizes all federal holiday closings;

· No Healthcare Insurance provided;

· No Retirement benefits provided.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• Monday to Friday

Ability to commute/relocate:

• Milford, PA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

Salary : $20 - $25