ADMINISTRATIVE ASSISTANT / RECEPTIONIST

Booming Business, Fun Coworkers, Great Location

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Would you like to join a fast-growing, national company, with established personnel and excellent benefits? We offer that, up to 18 days paid time off in your first year, and more.

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WHO ARE WE?

Commercial Asset Preservation (CAP) has been in the commercial real estate industry for more than 10 years, working with large, well-known retailers, restaurants, medical companies and other commercial property owners and operators.

• Provide services nationwide
• Clients are well-known retailers, restaurants, landlords, financial institutions and more
• In business since 2009
• Headquartered in Salt Lake City, Utah

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THE JOB

We're looking for a solid professional with excellent and proven experience working with C-level business leaders. Individual must be organized, love challenges, and be willing to learn some new skills. Pay for this position starts at $17/hour or more, DOE.

• Answer, screen, and transfer phone calls and voicemail messages
• Receive incoming client service requests from all platforms, including Excel spreadsheets
• Promptly enter incoming client service requests into the CAPture system
• Research incomplete addresses to verify information, as necessary
• Advise managers and supervisors of all urgent service requests
• Advise managers and supervisors of extraordinarily high order volume
• Communicate with clients for any needed clarification of orders
• Set up new client profiles
• Set up recurring services
• Greet clients and other visiting guests
• Sort and distribute mail to the appropriate person/department
• Extract and distribute electronic faxes and scans to the appropriate person
• Sign for packages, prepare outgoing shipments, and track shipments
• Prepare Certified Mail (as needed)
• Run recurring daily, weekly and monthly client and internal reports
• Create basic spreadsheets for management review and upon request from clients
• Assist CAP management with changes to client presentation materials
• Manage organizational chart and employee list
• Manage insurance certificate holder and holiday card lists
• Manage mass calendar invitations for in person and web-based conferences
• Order office supplies
• Assist management with special assignments
• Other tasks as assigned

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Minimum Qualifications

• Minimum 2 years’ experience as an administrative assistant for C-level executives
• Strong grasp of proper English, spelling, and written sentence structure
• Strong knowledge of Microsoft Office: including Word, Excel, PowerPoint, and Outlook
• Ability to pick up on assigned miscellaneous tasks quickly
• Ability to manage time and perform multiple tasks simultaneously
• Ability to solve minor problems and implement solutions without assistance
• General understanding of client specifications
• Ability to navigate Web Applications in order to search and use CAP’s website effectively
• Ability to assist team members when needed
• Willingness to be coached on a regular basis

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Paid Training:

• Yes

Work Remotely

• Currently, yes, but once we are back in-office, this position will be required to work in-office.

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• Achievement-oriented -- enjoys taking on challenges, even if they might fail

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WHERE ARE WE?

CAP is located in the heart of South Salt Lake, right off of I-80 and State Street. Easy freeway access makes getting to work quick and hassle-free. No surface street congestion which cuts commute time down considerably.

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WHY SHOULD YOU APPLY?

• Excellent benefits
• Great starting pay
• Meet new people from across the country
• Up to 18 PTO days (vacation/sick/holidays) the first year
• Superb central location

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