ABOUT THIS POSITION
Are you ready to make a difference in your community and Rise to Serve? Join us in making a positive impact to ensure safety, uphold justice, and become a proud member of the Phoenix Police Department family! The mission of the Phoenix Police Department is to build and foster strong relationships with the community through our outreach and engagement, while adhering to the highest standards and traditions of the Phoenix Police Department.
We are currently seeking a qualified candidate to join our team as an Administrative Aide for the Organizational Integrity Bureau. As an Administrative Aide, you'll play a crucial role in supporting both sworn and professional staff, contributing to the efficient functioning of our bureau. In this dynamic position, you will have the opportunity to engage in diverse administrative tasks that are essential to our operations. From processing public records requests to managing training programs and handling supply orders through SAP, your contributions will directly impact the smooth operation of our bureau.
Moreover, you'll be involved in the vital process of onboarding new employees, ensuring they seamlessly integrate into our team. Your ability to plan and organize workflow, review documents for accuracy, and make decisions in accordance with policies and laws will be instrumental in maintaining the integrity of our operations. Additionally, you'll provide essential administrative support such as composing correspondence, managing communications, and utilizing various office software applications. Your proficiency in programs like Word, Excel, and Outlook will be enable you to excel in this role and contribute to our team's success.
Work schedule: 4/10sTuesday - Friday 6 am - 4 PM, or, 5/8s Monday - Friday 7 am - 3 PM if needed.
Work location: Third floor of 620 W Washington St, Phoenix, AZ.
IDEAL CANDIDATE

• Able to work independently and meet tight deadlines.
• Able to work in a fast-paced environment.
• Able to provide seamless customer service.
• Able to assist staff and recommend improvements.
• Attention to detail.
• Strong verbal and written communication skills.

SALARY
Pay Range: $19.54 to $35.08 per hour.
Hiring Range: $19.54 to $28.86 per hour.
Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS
A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 003 Benefits
MINIMUM QUALIFICATIONS

• Four years of experience performing clerical duties.
• OR Bachelor's degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• The City job description can be found here .
• Positions in the Police Department must meet the background standards that are appropriate to non-sworn positions. The general factors for disqualification are listed here .
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here .

PREFERRED QUALIFICATIONS
The minimum qualifications listed above, plus:

• Proficiency in booking government travel arrangements through platforms such as Concur or equivalent booking software, ensuring efficient and compliant travel logistics.
• Skilled in conducting onboarding and new employee orientation programs, fostering a smooth transition and integration into organizational culture.
• Experienced in utilizing SAP software or analogous platforms to process supply orders, optimizing procurement workflows.
• Proficiency in utilizing Microsoft Office suite, adept at leveraging its functionalities for effective documentation and communication.
• Seasoned in working within law enforcement or analogous government sectors, possessing a comprehensive understanding of operational protocols and regulatory frameworks.

RECRUITMENT DATES
Recruitment closes May 1, 2024. All materials must be received by 11:59 p.m. on this date.
This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
HOW TO APPLY
Apply online by completing the required information and attaching, as one document , your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.
WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix .
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700 .

REFERENCE
Admin Aide, JC:06020, ID# 54075, 4/17/2024, USM, HG, Benefits: 003
Building the Phoenix of tomorrow.
#DoWorkThatMakesPhoenixWork
City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.