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Administrative Assistant

Altamonte Springs, FL | Part Time
Expired

Job Description

Overview

Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us!  You’ll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness.  Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.  Additional benefits offered include, but are not limited to:
  • Tuition Reimbursement
  • Pet Insurance
  • Adoption Reimbursement Benefits
  • Variety of Associate Discounts
Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply.  Please note, Brookdale is committed to complying with all applicable laws and regulations regarding mandatory COVID-19 vaccination.

Responsibilities

Schedules appointments, provides information to callers, documents meeting minutes, and performs various administrative functions.

  • Answers telephone and provides information to callers or routes calls to appropriate associate; places outgoing calls. Greets visitors, determines nature of business, and refers visitors to appropriate individual.
  • Types, edits, produces, and distributes a variety of documents including general correspondence, memorandums, statistical reports, presentation materials or other documents as requested.
  • Routes incoming mail. Uses courier, U.S. mail, overnight mail, e-mail or facsimile machines to send documents as directed.
  • Files correspondence and other records. Makes copies of correspondence or other printed material.
  • Takes minutes at staff meetings.
  • Orders office supplies and forms for associates and communities.
  • Assists in the preparation and coding of invoices for payment.
  • Assists in obtaining and/or completing new hire documentation for new associates.
  • May maintain associate personnel and community files.
  • Assists in the recruitment, orientation and retention of qualified staff.
  • May conduct tours of the community.
  • At the discretion of the Executive Director, may supervise one or more associates.
  • This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.

    Qualifications

    Education and Experience

    High school diploma or general education degree (GED); and minimum of one year related experience and/or training; or equivalent combination of education and experience.

     

    Certifications, Licenses, and other Special RequirementsNone

     

    Management/Decision MakingMakes standard and routine decisions based on detailed guidelines with little independent judgment. Problems are generally solved with clear, detailed guidelines or by reporting them to a supervisor.

     

    Knowledge and SkillsHas a basic level of a skill and can follow written or verbal instructions. Has basic technical skills to complete a few repetitive and well-defined duties. Has a basic knowledge of the organization in order to answer basic questions. Basic typing skills essential along with basic knowledge of PC's and word processing software, preferably in a Microsoft Windows environment. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates of the organization. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

     

    Physical Demands and Working Conditions

    • Standing
    • Requires interaction with co-workers, residents or vendors
    • Walking
    • Sitting
    • Use hands and fingers to handle or feel
    • Reach with hands and arms
    • Climb or balance
    • Stoop, kneel, crouch, or crawl
    • Talk or hear
    • Ability to lift: Up to 25 pounds
    • Possible exposure to blood-borne pathogens
    • Vision

    Brookdale is an equal opportunity employer and a drug-free workplace.

    Salary Range Information

    $13.15 - $16.44 / hour

    Company Overview

    • Website
    • Headquarters ALTAMONTE SPRINGS, FL
    • Size 25 - 50
    • Founded 2009
    • Type
    • CEO MARK PULSKI
    • Revenue <$5M
    • Industry Healthcare
    • About brookdale lake orienta

    Skills for Administrative Assistant

    The job skills required for Administrative Assistant include Presentation, Professional development, Life insurance etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Assistant. Select any job title you are interested in and start to search job requirements.

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    Career Path for Administrative Assistant

    The following is the career advancement route for Administrative Assistant positions, which can be used as a reference in future career path planning. As an Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant. You can explore the career advancement for an Administrative Assistant below and select your interested title to get hiring information.