JOB SUMMARY: This is a permanent position to handle the office management of a growing HVAC & R Company that has been serving the greater part of NJ and NY since 1992.
HVAC SERVICE WORK
Must have worked in a HVAC, Construction, Electrical or Plumbing office
Receive dispatched work orders for HVAC service calls via email, fax and phone in orders.
Log all work orders into Company System Software as Prime Contract.
Dispatch work orders to the field techs according to priority.
Report work order status as required by HVAC Manager.
Answer phone
Receive & review completed work orders from the field techs. (daily)
Create invoice for completed work orders and send to Client. (daily)
Maintain invoice log for HVAC invoices
Obtain quotes for equipment and or parts as needed for the field techs, Order parts and provide purchase orders to the vendors
Accounts Receivable
Follow up on customer for outstanding balance
Equipment Rental
Supply Management
Purchase order management
Write proposal for prospective customers
Follow-up on customers after service is completed
Track work Orders and Run Reports
Skills/Requirements:Excellent customer service while being the gatekeeper
Detailed oriented
Intermediate Microsoft Office
Knowledge of QuickBooks is a must
Possess strong organizational and time management skills
Strong Problem solving skills, basic accounting principles knowledge, documentation skills, and multi-tasking skills.
Self Motivated and be able to work independently with little or no help.
Self Starter
Team Player
Punctual
PLEASE NOTE: IF YOU DO NOT HAVE QUICKBOOKS EXPERIENCE OR NEVER WORKED IN A HVAC, CONSTRUCTION, ELECTRICAL OR PLUMBING OFFICE PLEASE DO NOT APPLY....