Description

Job Title: Site Coordinator (Secondary)

Salary: $45,000 annually

Benefits: Benefits package includes Medical, Dental, Vision, 401k Plan, and more.

Hours: 40 hours per week; exempt employee 

Reports to: Project Director

Location: St. Lucie County

1. Job Purpose

The Boys & Girls Clubs of St. Lucie County takes changing the lives of youth to heart. We go above and beyond to ensure that every youth that walks through our doors has a world-class club experience that provides them with the opportunity for a GREAT FUTURE! 

The primary function of the site coordinator is to coordinate, schedule, and provide oversight of 21st CCLC certified teachers, contractors, and volunteers during the 21st CCLC hours of operation at the school. The Site Coordinator will direct and manage the overall daily operations of the designated clubhouse with the primary concern for programs and service delivery, supervision and training of staff, facilities management, community relations, and membership administration. 

2. DUTIES & RESPONSIBILITIES

The duties include, but are not limited to:

· Adopt the Formula for Impact and ensure that the Club is reaching the kids who need us the most, providing them with an outcome-driven Club experience that is resulting in academic success, healthier lifestyles, and better character and citizenship for our members.

· Establish Club programs, activities, and services that prepare youth for success and create a club environment that facilitates the achievement of Youth Development Outcomes

· Implement a daily program schedule, ensuring all areas are covered by club staff

· Ensure a healthy and safe environment, ensuring facilities, equipment and supplies are maintained; 

· Plan, develop, implement and evaluate Club overall programs, services, and activities to ensure they meet stated objectives and member needs and interests

· Compile regular reports reflecting all activities, attendance, and participation

· Manage Club financial resources by assisting in the development of the annual budgets; control expenditure against budget

· Be familiar with and follow the chain of command and the policies and procedures of the Club at all times

· Ensure administrative and operational systems are in place to maintain the operation of the physical properties and equipment of the Club, including the use of facilities by outside groups; ensure compliance with organization policies

· Coordinate and facilitate all daily activities for student participants in the 21st CCLC program, which include: academics, attendance, snacks, safety, field trips, and all other aspects of program operations.

· The coordinator acts as the Parent Liaison, meaning, arranges, and facilitates all family events, including a monthly parent program activity starting with orientation and requirements of the 21st CCLC program, positive parenting skills, math and literacy support, and other engaging activities. 

· The coordinator acts as the School Liaison, meaning he/she will ensure strong alignment and interaction between the school administration and the 21st CCLC program. The school liaison is responsible for seamless operation and constant support of the 21st CCLC program, with school administration, teachers, and school support staff. 

· Responsible for designing the program, and reviewing it with the VP of CQI and Project Director.

· Maintain attendance logs for all actively participating 21st CCLC students and compiles data. 

· Responsible for the distribution and inventory of all 21st CCLC materials, supplies, and equipment.

OTHER DUTIES & RESPONSIBILITIES

· Works with Professional & Development Team to support training and development opportunities for staff and volunteers.

· Create a safe and fun work environment for Club employees where they receive coaching and feedback, have clarity of expectations, and are recognized for their accomplishments.

· Conduct regular staff meetings to share information and promote a team environment

· Actively participate in BGCA trainings, internal trainings, and All Staff meetings

· Ensure that grant deliverables are being met and provide data for reporting

· Support other projects as needed

· Completes any additional assignments as requested by the management staff

· Develop partnerships with parents, community leaders, and organizations

· Develop and maintain public relations to increase the visibility of programs, services, and activities within the Club and the community

· Work with the staff on special events to carry out programs in all departments

· Exercise authority in problems relating to members; utilize guidance and discipline plan as needed

· Have regular contact with members as needed to discipline, advise, and counsel

· Maintain contact with outside community groups, schools, members’ parents, and others to assist in resolving problems and publicizing the Club

· Be familiar with, and ensure staff and volunteers are familiar with, the Club’s guidelines in regards to the following:

o Monthly fire drills, including the posting of fire drills’ schedule

o CPR / First Aid, and required supplies

o Emergency phone numbers, such as Child Abuse Hotline, Poison Control, etc.

o Posting of a daily schedule

o Posting of all emergency protocols and State employment guidelines

3. Qualifications

BACKGROUND SCREENING

· Must submit to and pass Level 2 background screening through the Florida Department of Children & Families.

· Must pass pre-employment drug test 

Certifications 

· Current CPR/First Aid certification preferred.

EDUCATION / EXPERIENCE 

· Bachelor’s Degree in a related field from an accredited college or university OR

· A minimum of 3 years of experience in a Boys & Girls Club or similar organization planning and supervising activities based on the developmental needs of young people OR

· A minimum of 2 years of experience in a management role with demonstrated success in leading a team.

SKILLS/KNOWLEDGE

· Ability to work regular Club hours, evenings, and some weekends.

· High energy, driven, dedicated, motivated, confident, flexible, and creative. 

· Ability to recruit, train, supervise, and motivate staff.

· Must have a positive work ethic, attention to detail, strong initiative, and be reliable

· Ability to work independently and with a team, multitask, and lead a team of diversely skilled employees

· Adjust direction and priorities within a fast-paced and multi-faceted work environment 

· Proven ability to manage multiple priorities; strong organization detail, and process management orientation

· Working knowledge of office equipment; computers, database entry, full Microsoft Office suite, email, and internet 

· Ability to read, analyze, and interpret data and information and apply appropriate judgment

· Demonstrated ability to work independently without supervision; ability to make decisions independently

· Ability to handle confidential information with discretion; High level of professionalism and diplomatic 

etiquette 

· Above average interpersonal skills; ability to work with and through people at all levels to accomplish goals

· Ability to retain information and utilize critical thinking skills

· Ability to define problems, collect data, establish facts, and draw valid conclusions.

· Passion for providing extraordinary customer service; company brand ambassador 

· Effectively manages multiple priorities, as well as effective organizational and time management practices

· Ability to interact with all levels of management and team members

· Experience managing client and vendor relationships

· Ability to thrive in a fast-paced, team environment

· Superior oral, written, and presentation skills.

· Culturally astute and sensitive, while being able to confidently ask the right questions

· Think analytically to produce written reports and demonstrate the ability to provide insight and guidance

· Ability to work for prolonged periods at high levels of activity, managing multiple tasks and varying deadlines and attending to details. 

Travel

Some travel may be required for training and/or other business purposes.

4. Working conditions

Fast-paced work environment; flexibility to work schedules may be required due to changing business demands. General office conditions are the standard work environment (standing, sitting, and walking). Boys & Girls Clubs of St. Lucie County is an equal opportunity employer and a smoke, drug and alcohol-free workplace.

5. Physical demands: 

· The usual and customary methods of performing the job’s functions require the following demands: some lifting, carrying, pushing and/or pulling, stooping/kneeling, reaching with hands and arms, and finger dexterity. 

· This position requires extended talking, listening, sitting, walking, and standing; computer viewing, and keyboard entry. Regularly lifting up to 25 pounds. 

· Daily operation of personal motor vehicles relevant to carrying out job duties is required for this position. 

· Ability to think strategically and ability to sit for more than four hours per day.

6. OTHER

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time with or without notice.