This position is responsible for supporting the US Accounts Payable team to maintain processes and controls ultimately ensuring the integrity of the accounts payable system. The Accounts Payable team is made up of a combination of outsourced processors and in-house members responsible for oversight, payments, nonstandard invoice processing and continuous process improvement.

Responsibilities may include:

• Support the monthly Accounts Payable close and work closely with the General Ledger team to ensure accurate accounting of payments and assist GL team to help research and clear reconciling items
• Support AP inbox management and distribute and assign emails to the various team members as needed
• Support payment reconciliations and review to ensure all payments are appropriately approved
• Support timely and accurate disbursement processing for vendor payments, employee expense reimbursements, recruiting reimbursements and urgent payment runs
• Research payments discrepancies and conduct vendor account reconciliations
• Support Accounts Payable processing to ensure appropriate documentation, approval level including auditing input and output of check runs to ensure integrity of the financial systems
• Support the annual 1099 process and ensure compliance with IRS requirements
• Suggest best practices and proactively bring forth recommendations to improve service levels, streamline processes, strengthen controls and increase overall effectiveness in AP practices
• Provide backup for all aspects of Accounts Payable positions when needed
• Liaise with internal and third-party auditors to coordinate audits to ensure financial integrity and internal controls are in place
• Provide excellent customer service by responding in a timely and accurate manner to phone and email inquiries from local offices, other departments and vendors for payment information and any other inquiries
• Work with the outsourced Accounts Payable team. Assist in reaching out to vendors and following up on rejected invoices.
• Performing other duties and special projects as assigned or as needs arise

• Continuously looking to identify and drive opportunities to improve processes
• Problem solving and working with others to find viable solutions
• Understanding the big picture and being able to apply that to the task at hand
• Strong organizational skills and being able to work well independently as well as with other stakeholders
• Working effectively with all levels of the organization

• BA or BS Degree with strong accounting skills
• Experience with accounts payable function
• Management experience preferred
• Excellent communication and interpersonal skills, with a drive to provide a high level of customer service
• Demonstrated ability to identify and implement process improvements
• Ability to work effectively with other teams and all levels of the organization