OFFICE ADMINISTRATOR

Job Description

Summary:Assist with general office tasks to include phone assistance, office supplies orders, scanning, filing, and small projects as assigned. Coordinate the bidding process for a mid-sized paving and sitework contractor. Build relationships with customers, subcontractors, and vendors while facilitating and improving an efficient sales system. Assist in other administrative areas, as needed.

Essential Functions:

• Answer and manage incoming calls and manage Star 2 Star system
• Greet Customers and visitors.
• Meeting/Event planning as needed
• File, scan, fax, copy, printing of plans and reports and manage documents as needed
• Sort mail and pick up mail
• Inventory and order office supplies as needed
• Assist of maintaining updated Insurance certificates for Vendors
• Renovation incoming calls/outgoing estimates tracking spreadsheets
• Perform other duties and responsibilities as assigned by Supervisor
• Assist with Social Media posts
• Assist with Marketing programs as needed

Estimating Department Assistance Functions:

• Initiate the bid process (Bid file setup).
• File, scan, fax, copy, printing of plans, bid documents and reports as needed
• Qualify new subcontractors/vendors
• Maintain and update the Bid Files
• Administer delivery of completed bids (Online)
• Obtain Bid Bonds
• Prepare bid documents for submittal
• Maintain bid statuses updated (Active vs. Lost vs. Awarded) within Bidding software
• Facilitate constant communication between Customer & Estimating Team
• Maintain Bid Files with updated Price sheets and Preferred Vendor List
• Continuously check GC/Municipalities websites for new solicitations

Other Functions

• Miscellaneous purchasing
• Assist other departments, when needed
• Assist with special projects

Job Requirements

• High School Diploma, GED, or the equivalent preferred
• Prior office experience with multiple tasks
• Valid Florida Driver’s License
• Good communication skills
• Ability to follow instructions well
• MS Office proficient (Word, Excel, Outlook, PowerPoint)

Bonness Inc. offers a Full Benefits Package including:

• Competitive compensation, DOE
• Medical, Dental, & Vision Insurance
• 401(k) with Company match
• Paid Vacation
• Paid Holidays
• Family and team culture

Please attach your Résumé.

Bonness Inc. is a family-owned company with 40 years' experience in the local marketplace of Southwest Florida. Our employees are a team of highly motivated individuals who are committed to building nothing but the best. Through honesty and integrity, and a strong commitment to customer service, Bonness Inc. has earned a reputation for being the preferred civil contractor in the region. Located in Naples, FL, we specialize in site work, underground utilities, paving, striping and seal coating, and concrete projects. Projects include renovations, alterations, and new construction.

Bonness Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.