About Us

BJSS is an innovative tech consultancy – a team of problem solvers. Since 1993 we’ve been finding better ways to solve complex technology problems for some of the world’s leading organisations and delivered solutions that millions of people use every day.

We bring together experts from diverse backgrounds and experiences in a collaborative and open culture to deliver outstanding outcomes for our clients, and a stimulating and rewarding environment for our people.

About the Role

BJSS’s Cardiff Office is a fast growing, digital delivery hub. Having recently moved into a larger office space, we are looking for an Office Coordinator to help run this space and work with local leadership to build a fun, engaging environment for their colleagues. 

The Office Coordinator will be a key part of the team, overseeing the support functions which keep the office delivering. BJSS is an exciting place and we are looking for an outstanding candidate who will work well with our office environment, and who can grow their career alongside the firm.

Accountabilities

The Office Coordinator will report into their local Leadership Team and will be supported by another member of the Regional Operations team. The Office Coordinator will be accountable for all aspects of the physical office, including:

• Physical Security

• Working with the BJSS security team to ensure that company security policies are met within the Cardiff office whilst working towards ISO27001 status.
• Liaising with building management to ensure all security requirements are communicated and adhered to.
• Issuing passes and lanyards to guests and new starters.

• New Starters

• Onboarding new starters in person, ensuring that they are made to feel welcome and have a great induction into the firm, alongside setting them up on relevant BJSS systems
• Making sure all new starters have the relevant kit for day one, along with an induction schedule
• Liaising with the Central Operations and IT team to ensure all new starters are set-up and onboarded without any issues

• Events Management

• Budget management – working within prescribed budgets set by both local and central teams
• Arranging venues & coordinating speakers for virtual and physical events including:

• Quarterly townhalls
• Annual Summer Strategy event
• Christmas party
• Business development events for clients
• Lunch & learns
• Office socials and clubs
• CSR events
• Event reception and guest management

• Office Environment & Facilities

• Accountable for ensuring the office is clean and tidy, both by coordinating the cleaning and maintenance firms that we use (where relevant), and responsible for keeping the office tidy and presentable throughout the day
• Managing suppliers / contractors and working with Accounts to get them set up on our internal payment system
• Maintaining and managing office environment policies, such as clear desks
• Building relationships and liaising with building management / landlord
• Providing ad-hoc assistance to staff within the office / working remotely

• Supplies

• Ensuring the office is supplied with stationery
• Ensuring the office space is supplied with drinks and snacks
• Working with IT to ensure we have enough equipment in stock

• Budgets – working with the Head of Delivery to ensure the office is running within budget
• Processes and process improvements – assisting the Regional Operations team with implementing new / improved processes within the office
• Health and safety

• Ensuring an adequate number of staff within the office are First Aid trained
• Ensuring there are the correct number of trained Fire Wardens within the office
• Fire safety – working with building management to ensure all fire safety requirements are met
• Risk Assessments – ensuring all risk assessments for the office space / events are kept up to date

About You

This is a great opportunity for an existing Office Coordinator or someone with transferable skills looking to progress. We're ideally looking for someone with experience of:

• Event organisation and management
• Working and adhering to health and safety and security requirements
• Working to, and managing, a budget
• Working with staff to create a fun, engaging and welcoming atmosphere

We're looking for someone who is: 

• Friendly with a personable manner
• Looking to build your career in a growing firm
• Calm & professional
• Energetic with a positive attitude.
• BJSS has a flat management structure, you’ll be happy to get involved and help with all areas where required
• A great team player
• Work with minimal day-to-day supervision

At BJSS, we value the diversity of our people and the varied experiences, expertise, backgrounds and perspectives they bring. We work hard to foster a culture where those differences can thrive and where every one of us can fulfil our potential.

Some of the Perks

• A collaborative and inspiring environment working alongside some of the best tech people in the industry
• Hybrid working – you can vary your working location to allow you to collaborate better, feed your creativity, and take the time and space to focus when you need it
• Training opportunities and incentives – we support professional certifications across engineering and non-engineering roles
• Flexible benefits allowance – you can spend on additional pension contributions, healthcare, dental and more…
• Industry leading health and wellbeing plan - we partner with several wellbeing support functions to cater to each individual's need, including 24/7 GP services, mental health support, and more
• Life Assurance (4 x annual salary)
• Giving back – the ability to get involved nationally and regionally with partnerships to get people from different backgrounds into tech
• 25 days annual leave plus bank holidays
• Discounts – we have preferred rates from dozens of retail, lifestyle and utility brands
• An industry-leading referral scheme
• Flexible holiday buy/sell option
• Electric vehicle scheme
• GymFlex gym membership programme