Job Description

Job Summary:

The Medical Records Clerk ensures that the medical records of the facility are kept in accordance with Federal and State regulations. This role provides receptionist relief and provides back up coverage for the site staffing coordinator when needed. This position reports to the Administrator.

Job Duties:

• Maintains accurate record keeping systems for all open and closed medical records
• Purges and preserves records in compliance with regulatory requirements
• Ability to prepare appropriate reports required by government agencies (i.e. Medicaid/Medicare)
• Maintains computer records and updates/revises as necessary
• Maintains medical records files in storage
• Audits charts for quality assurance
• Prepares records upon discharge and stores for 90 days
• Audits UDA assessments for completion weekly and sends to department heads
• Provides training to new unit clerks
• Fills in for unit clerks as needed
• Effectively communicates with all nursing and administration staff
• Provides medical record information upon request on a timely basis
• Maintains medical records and information in a confidential manner
• Acts as Relief Receptionist and Staffing Coordinator when required
• Attends department meetings and in-services as required
• Complies with Lions Gate Compliance Program
• Takes photographs of residents for electronic medical records as needed
• Sends the daily census via email
• Creates and reports a monthly QAPI
• Assists nursing units with filing information for medical charts
• Schedules transportation for residents for medical appointments when covering for the unit clerk
• Audits medical records for regulatory compliance
• Grants access to electronic medical records as needed
• Performs other related duties as directed by supervisor

Job Requirements

• High school graduate or equivalent.
• Minimum one year of experience in Medical Records.
• Computer literate.
• Work with minimal supervision and guidance.

Professional Requirements

• Adheres to company and departmental personal appearance and dress code policy. Reports to work in a clean, neat and professional appearance.
• Wears identification at all times while on duty, or representing Lions Gate at functions.
• Demonstrates dependability and punctuality by reporting to work on time as scheduled.
• Complies with all Lions Gate policies regarding ethical business practices as outlined in the Home’s Corporate Compliance Plan.
• Maintains and ensures compliance with current requirements, including all State and Federal regulations including OSHA safety protocol and standards.
• Completes annual mandatory education requirements.
• Assumes accountability for policies and procedures of the Home as contained in the Employee Handbook.
• Maintains a positive behavior while providing quality services to resident/family members.
• Follows the resident rights/abuse policies and procedures and follows the established incident reporting procedures.
• Maintains and ensures resident and facility information as confidential material at all times.
• Works at maintaining a good rapport and cooperative working relationship with departments, staff, co-workers and management.
• Comes to work at Lions Gate in a positive and professional manner at all times.
• Maintains the dietary laws for maintaining a Kosher environment.
• Attends departmental meetings and in-services as scheduled.
• Accepts assignments in a cooperative and positive manner.
• Performs all duties of job to assure resident and personal safety and the protection of co-workers and facility property.
• Maintains professional growth and development through seminars, workshops and professional affiliations.
• Keeps work area neat, clean and orderly.

Company Description

Lions Gate is a not-for-profit continuing care retirement community rooted in Jewish traditions and values. A home to seniors who share a passion for the things that matter – lifestyle, care, community, and tradition – to those who share a passion for life and all its possibilities.
Here at Lions Gate, we have created a high standard of living for all of our residents. We are committed to honoring the programs and traditions of the Jewish faith in our community. Our employees reflect this commitment through their warm and loving nature in providing care and services to all those that reside at Lions Gate. By becoming part of the Lions Gate community and committing yourself to the care and comfort of each and every resident we serve, we assure you that your life will also be enriched in many ways.

Benefits

• 403(b) Retirement Fun
• Medical Insurance
• Dental Insurance
• Vision Plan
• Paid Holidays
• Paid Leave
• Paid Time Off (PTO)
• Health Insurance Waiver
• Life Insurance
• Accident Insurance
• Long-term Disability Insurance
• Temporary Disability Insurance Program
• MetLaw
• NJ Earned Sick Leave
• Whole Life