Description

This position is located in the Administration for Children and Families, Office of Head Start. The Executive Assistant is responsible for providing executive support to various senior leaders with complex organizational responsibilities. S/he will serve as the primary support and act as a liaison between the executive and his/her organization. S/he will also support special projects and initiatives on behalf of the executive and manage multiple, ongoing projects concurrently 

Requirements

• Arranges and coordinates meetings/conferences in collaboration with the meeting and events planning team when applicable. 
• Handles routine and non-routine logistics (e.g., contacts meeting participants and coordinates responses, composes meeting materials and follow-up correspondence with input and review by Executives). 
• Attends Division meetings, keeps meeting minutes, and disseminates action items to team and meeting attendees.
• Assists with special projects as necessary including PowerPoints, pulling data from databases, and creating charts and tables.
• Arranges conference calls, video conferences or data conferences occasionally involving a global audience. 
• Anticipates travel needs of executives and independently coordinates complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations. 
• Supports with travel documentation and procedures (itineraries, accommodations). 
• Prepares draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary. 
• Reviews and sorts paper-based and electronic mail; identifies action required and takes action where appropriate. Maintains email distribution lists.
• Manages potential complex calendar/diary activity, including coordination of appointments for executives as well as extensive rescheduling. 
• Coordinates work with third-party suppliers—both internal and external to address support needs and issues on behalf of the executive. 
• Other duties as assigned.

 Education and Experience

• BS/BA with 3-5 years of progressively responsible administrative experience supporting Executive level management. 
• Previous government agency experience highly desired. 
• MUST have a clearance or be able to obtain a clearance. 
• Strong proficiency with Microsoft Office suite applications including Word, Excel and PowerPoint.
• Strong organizational, time management, and analytical skills. 

This position description should not be construed to imply that these requirements are the exclusive standards of the position, nor will it be the sole basis for any subsequent employer evaluations.

The Bizzell Group, LLC offers competitive compensation, a flexible benefits package, career development opportunities that reflect its commitment to creating a diverse and supportive workplace. Benefits include Medical, Vision & Dental Insurance, Paid Time-Off & Company Paid Holidays, Professional Development & Learning Opportunities.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. As a covered Federal contractor, Bizzell must comply with the President's Executive Order 14042 and the follow-on guidance issued by Safer Federal Workforce Task Force on COVID-19 Workplace Safety. Therefore, all US-based Bizzell employees must be fully vaccinated against COVID-19 by January 4, 2022, to include staff working from home.

The Bizzell Group, LLC is an Equal Opportunity/Affirmative Action Employer. That does not unlawfully discriminate in any of its programs or activities based on race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis prohibited by applicable law. We strive to create a diverse, inclusive, and respectful work culture that values all.