Description

The Administrative Specialist will perform administrative tasks and services to support effective and efficient operations of the HR & Accounting department. This position will report to the HR Manager. 

Supervisory Responsibilities: None

FLSA Classification: Non-Exempt

Essential Duties & Responsibilities:

• Conducts recruitment activities to include posting jobs, placing advertisements, scheduling interviews and ordering drug tests; onboards new hires.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate staff.
• Maintains the integrity and confidentiality of HR & accounting files and records.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, and employee recognition events.
• Reviews expense reports; authorizes employee reimbursements, as appropriate. 
• Serves as backup to other members of HR & Accounting team. 
• Performs general office tasks, such as filing, data entry, processing the mail, etc.
• Other duties as assigned. 

Required Skills & Abilities:

• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Strong interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent communication skills, both written and verbal.
• Detail oriented and organized. 
• Proficient in Microsoft Office Suite
• Ability to gain competency in Quick Books and HR information system (on-the-job training provided). 

Education & Experience:

• High school diploma required. Associates degree preferred.
• Prior office experience required.

Physical Demands:

• Must be able to accurately exchange information with co-workers and management. 
• Occasionally moves files and boxes of records weighing up to 20 lbs. 
• Constantly operates a computer and other office machinery, such as copiers, printers, and telephones.
• Must be able to remain in a stationary position for 90% of the time.

Big Top Manufacturing, Inc. is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, gender, disability, veteran status, or other protected characteristics. Big Top Manufacturing complies with all federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources.

Drug-Free Workplace