Overview

Who we are:  BAL is a team of brilliant people who change lives through elite immigration work and collaborative innovation. We pursue the exceptional in all that we do, but never at the expense of our values. There’s no denying our work is demanding, both in volume and pace, but we’re up for the challenge. We love the balance of hard work and fun – so, you’ll see us in jeans as we shatter glass ceilings and conventional stereotypes. BAL employees feel valued, rewarded, and respected. We seek opportunities to be of service to others and our communities. We are committed to your growth and development, and want to set you up for success here at BAL and beyond.

Who you are: You are looking for work that has a purpose. You aren’t afraid to roll up your sleeves and get stuff done. You learn quickly. You move fast. You embrace challenge and detail as well as creative thinking. You believe you have something unique to contribute and you aren’t afraid to raise your hand. You understand that powering human achievement is ultimately about impacting a real person. You are looking for a place to grow and an environment where everyone has a spot and is genuinely welcome.

We’re better together: A bright, driven person like you and an industry-leading powerhouse like BAL? It’s a perfect combination! We truly want to see you succeed here and become an integral part of our mission to provide an experience that makes a positive difference in people’s lives. Come be a part of something special, where you can have an impact and be valued just for being you!

We are seeking an Administrative Assistant to assist a client-dedicated team with work related to filings.

Responsibilities

• Provide general administrative support to legal teams.
• Perform general copying.
• Send faxes and scan documents.
• Perform general file upkeep including the physical filing of paperwork and uploading documents to the internal systems.
• Retrieve and return files.
• Assist with projects as related to the practice.
• Create electronic and/or physical files for new cases; including creating file labels.
• Prepare shipping labels and letters and collate packets for employer/client copies.
• Utilize and update in-house database per instructions.
• Prepare reports and perform audits to ensure data quality.
• Work with others to maintain file order of the centralized filing cabinets.
• Collect recycled papers from Attorneys/Paralegals/Immigration Advisors and dispose of in shredding bins as needed

SECONDARY RESPONSIBILITIES:

• May provide Facilities-related assistance concerning parking, FedEx, UPS, inventory, and office supplies.
• May provide IT assistance for new hire setup and general IT issues as needed.
• May assist with the distribution of checks as needed.
• Other duties as assigned.

Qualifications

Skills and Abilities:

• General office clerical skills (e.g. phones, typing, filing, etc.).
• General knowledge of Microsoft Office Suite.
• Ability to handle multiple assignments.
• High attention to detail and accuracy.
• Ability to handle heavy workloads.
• Strong verbal and written communication skills.
• Excellent customer service.
• Positive and friendly attitude.

Physical Requirements:

• Able to maintain a sedentary position for up to 90% of the workday.
• Able to type, grasp, grip, push and pull file drawers and doors.
• Able to walk and climb stairs or use the elevator to coordinate with other departments.
• Able to bend, stoop, kneel and/or stand to access files and documents.
• Able to lift up to 25 lbs of files and/or boxes.

Experience:

• 1 years of experience in an office environment.

Minimum Education Level:

• High School Diploma or equivalent.