Job Description
Office ManagerReports to: Controller
Classification: Non- Exempt

Education and/or Experience

• Associate’s degree in accounting or business administration.
• Minimum of two years accounting or bookkeeping experience, including accounts payable, accounts receivable, payroll, general ledger and financial reports.

Job Knowledge, Core Competencies and Expectations

• Ability to operate computer and other general office equipment.
• Familiarity with generally accepted accounting principles.
• Knowledge of and ability to perform required role during emergency situations.

Job Summary (Essential Functions)
Provides administrative and accounting support to the department managers. Perform general office tasks, human resource management, daily accounting, and payroll processing.

Job Tasks/Duties

• Maintains payroll and personnel files.
• Onboards new employees and conducts the new hire orientation
• Produces computer reports including accounts receivable, accounts payable, general ledger and monthly financial statements.
• Collects all cash and receipts from all cash registers.
• Prepares and makes bank deposits.
• Manages the petty cash fund.
• Audits and pays all club bills and invoices after approval for payment.
• Maintains employees’ time and attendance, absentee and leave records.
• Administers the billing and collection of membership dues.
• Prepares inventory worksheet and crosschecks prices paid with bid quotations and invoice prices.
• Answers the telephone and assists with member inquiries and provides information about membership, special functions, etc.
• Takes reservations for club outlets and events as necessary.
• Purchases and inventories office supplies, and forms; monitors office equipment-maintenance contracts.
• Receives deliveries from Fed Ex, UPS, etc.
• Tracks meter levels on the postage machine
• Provides membership and financial management information for the Membership and Marketing Director, General Manager, and Controller
• Assists Controller on all matters related to computer applications, annual and special audits, insurance and employment records.
• Answers members’ questions regarding billing.
• Maintains accurate records of vendor invoices.
• Assists in preparation of other accounting reports and helps Controller as necessary.
• Generates point-of-sale (POS) reports from revenue centers.
• Attends departmental and club training meetings.
• Completes other appropriate assignments made by the Controller.

Physical Demands and Work Environment

• Must be able to reach, bend, stoop, stand and lift up to 40 pounds.
• Must be able to sit for prolonged periods of time.
• Moderate noise level in the work environment.

DISCLAIMER: This job description is not necessarily an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions as assigned/requested by “The Club”. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodation may be made to enable an employee with a disability to perform the essential functions of the job, absent undue hardship to “The Club”. “The Club” reserves the right to revise this job description at any time. Nothing in this job description alters the at-will nature of the employment relationship between the employee and “the Club”.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Vero Beach, FL 32967: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Office management: 2 years (Preferred)

Work Location: One location