The Executive Assistant provides high-level administrative support to C-Level executives by managing a complex daily schedule of meetings, handling information requests, coordinating meetings, events and travel and preparing expense reports.

In This Role You Will:

• Managing executives’ calendar and ensuring that days run smoothly, scheduling all meetings, calls, and other appointments in and outside of the office.
• Partnering with other Executive Assistants to coordinate meetings/calendars between teams.
• Preparing expense reports for Executives.
• Arranging travel, hotel, transportation and off-site meetings for Executives.
• Own coordination of monthly and quarterly all company and off-site planning meetings and events.
• Preparing agendas and presentations for meetings.
• Serve as a liaison between the Executives, staff members and members of the public.
• Manage and coordinate executive email correspondence and respond on behalf of the executive as necessary.
• Track expenses for the department and ensure expenditures are properly coded.
• Facilitate the invoicing and payments of select vendors as related to the various projects.
• Be anticipatory of executives’ needs and ensure readiness.

Qualifications:

• Ability to communicate effectively both verbally and in writing.
• Intensely organized and pro-active.
• Excellent time management skills.
• Ability to collaborate and work effectively with people at all levels of the organization.
• Flexibility and ability to work in a fast-paced environment.
• Technical proficiency with Microsoft Office and Google Workspace suites.
• Ability to always maintain confidentiality.
• Bachelor's Degree preferred or equivalent experience.
• At least 10 years of administrative experience working with C-level executives.