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Executive Assistant

Los Angeles, CA | Full Time
Expired

Job Description

The Executive Assistant provides high-level administrative support to C-Level executives by managing a complex daily schedule of meetings, handling information requests, coordinating meetings, events and travel and preparing expense reports.

In This Role You Will:

  • Managing executives’ calendar and ensuring that days run smoothly, scheduling all meetings, calls, and other appointments in and outside of the office.
  • Partnering with other Executive Assistants to coordinate meetings/calendars between teams.
  • Preparing expense reports for Executives.
  • Arranging travel, hotel, transportation and off-site meetings for Executives.
  • Own coordination of monthly and quarterly all company and off-site planning meetings and events.
  • Preparing agendas and presentations for meetings.
  • Serve as a liaison between the Executives, staff members and members of the public.
  • Manage and coordinate executive email correspondence and respond on behalf of the executive as necessary.
  • Track expenses for the department and ensure expenditures are properly coded.
  • Facilitate the invoicing and payments of select vendors as related to the various projects.
  • Be anticipatory of executives’ needs and ensure readiness.

Qualifications:

  • Ability to communicate effectively both verbally and in writing.
  • Intensely organized and pro-active.
  • Excellent time management skills.
  • Ability to collaborate and work effectively with people at all levels of the organization.
  • Flexibility and ability to work in a fast-paced environment.
  • Technical proficiency with Microsoft Office and Google Workspace suites.
  • Ability to always maintain confidentiality.
  • Bachelor's Degree preferred or equivalent experience.
  • At least 10 years of administrative experience working with C-level executives.

Skills for Executive Assistant

The job skills required for Executive Assistant include Administrative Support, Scheduling, Presentation, Microsoft Office, Time Management, Communicates Effectively etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Executive Assistant

The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.