4 Community Association Manager Jobs in Springs, GA
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Beacon Management Services LLC is Hiring a Community Association Manager Near Springs, GA
Job Title: Community Association Manager
Department/Location Property Management
Reports to: President and Vice President of Operations
Job Status: Full Time
FLSA Status: Exempt
Job Purpose: Provide management, direction, and leadership to ensure the property is maintained and operated by company objectives. Property Managers are certified and licensed by the State of Georgia for Community Association Management (CAM). Responsibilities include working closely with the association, Board of Directors, and/or the developer to manage and operate the community and facilitate solutions to problems between communities and internal support staff. Strong management skills, customer service skills, and supervisory skills are required.
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JOB FACTORS:
Essential Duties & Responsibilities
- Acquires and maintains current knowledge of state regulatory agency statutes and each client’s community documents, policies, and procedures.
- Analyzes advantages and disadvantages of alternative solutions to problems and makes recommendations to the Board of Directors.
- Provides leadership and direction to effectively manage relationships with other business groups: Leasing, Asset Managemen,t, etc., to ensure a high level of tenant service and achievement of company and property goals and objectives.
- Develops and maintains an effective, ongoing resident relations plan; implements initiatives, and maintains an operating environment to achieve a satisfactory level of resident service as measured by formal and informal feedback and surveys.
- Defines and implements goals relating to internal and external customers.
- Develops and submits complete and accurate annual budget(s), meeting all deadlines and demonstrating thorough analysis and consideration for the goals of the asset as well as market conditions.
- Initiates contact with the new resident representatives to coordinate the move-in process, provides an introduction and orientation to the management staff and building, reviews available services, and explains the building rules and regulations.
- Manages resident relationships to ensure retention and a high level of service including timely and complete resolution of concerns; coordinating special services and requests and conducting formal and informal inspections.
- Ensures property improvement and other construction-related projects are completed on time and within budget by effectively overseeing all construction projects.
- Establishes and maintains industry contacts and relationships in the property's marketplace through involvement in trade organizations, property management, and real estate associations, and networking opportunities with vendor outreach and peer groups.
- Ability to supervise and oversee projects performed by Maintenance Supervisor.
- Sets and adheres to the highest standards of performance and models them to the staff by personal follow-up to ensure that the service is being delivered. Demonstrates a routine and effective ability to adjust to changing circumstances.
- Listens attentively to questions and comments. Communicates in a professional and composed demeanor under all circumstances.
- Responds to phone calls and correspondence in a timely, professional manner.
- Displays exceptional ability to analyze and deal with a variety of situations that otherwise could be potential problems.
- Maintains a professional relationship with BOD, Unit Owners, and Vendors.
- Encourage, motivate, and build a professional team of associates that comply with all safety standards.
- Ability to run a BOD meeting when necessary according to Robert’s Rules of Order.
- Creates a management report, which depicts the actual condition of the building, and the progress of specific projects and makes clear and concise recommendations.
- Prepares professional presentation of reports, budgets, bids, etc.
- Supports the Company’s philosophy, goals and adheres to Company policies.
- Offers helpful input when asked for suggestions for improved policies and procedures.
- Understands and follows directions given by direct supervisors as well as the BOD and conscientiously completes them.
- Acts quickly and effectively when the situation demands it.
- Organizes time effectively and successfully balances the competing demands of multiple projects to include attendance at the Monthly Manager’s Meeting.
- Schedules vacations in advance with consideration of backup during the absence.
- Addresses Worker Compensation Incidents promptly.
- Maintains and up-loads in Vantaa.
- Update quarterly in CC PUD information.
- Appears prepared for Board Meeting presentations.
- Monitors contract regularly. Sends cancellation notices timely.
- Handles contract evaluations professionally.
- Completes community calendar and annual processes timely.
- Maintains financials.
- Maintains accurate records, files, and communications pertinent to the Association office (cabinets and computer files).
- Organizes insurance files and policies.
- Updates Association Communication – Updates association info boards, and other communication with owners and residents.
- Performs employee evaluations and conducts weekly staff meetings.
- Updates and distributes action lists of pending items and projects. (Not in HOA)
- Prepares a bid comparison analysis spreadsheet.
- Prepares and uses RFP for bid solicitation (Request for Proposal with the scope of work detailed).
- Process violations and close them out (HOA). Processes work orders and close them out (HOA).
- Processes architectural control applications and close them out (HOA).
- Monitors deficit funding and surplus, rollover if required.
- Possesses knowledge of assets cash balances and availability of funds for projects. Cash flow management for capital improvements.
- Reviews financial statements.
- Monitors aging reports, and timely legal action, target is 10% or less of assessments.
- Keeps up-to-date equipment maintenance logs.
- Strong working knowledge of customer service principles and practices.
- Ability to read, analyze, and interpret technical procedures, leases, regulations, or documents with a similar degree of complexity.
- Strong interpersonal skills.
- Computer literate with proficiency and working knowledge of Microsoft Office Applications.
- Strong customer service and interpersonal skills are required.
- Bachelor's degree (B.A. or B.S.) in Business or related field from a four-year college or university, or equivalent combination of education and experience. A CAM license or realtor license is required.
- Must possess strong managerial background.
- Proficiency and working knowledge of Microsoft Office applications: Word, Excel Spreadsheets, and Outlook.
- CAM or Real Estate License
- Valid driver’s license in the state of Georgia
- This position requires working at a computer station throughout the day.
- Must be flexible and available to work occasional weekends, evenings, and holidays.
This job description is not intended to be all-inclusive; therefore, management has the right to assign or reassign schedules, duties,s and responsibilities to this job at any time, as business requirements dictate. It is mutually agreed that this job description does not constitute a written or implied contract of employment.
Job Summary
Full Time
$85k-113k (estimate)
05/31/2023
06/14/2023
beaconamerica.com
Atlanta, GA
<25
Related Companies
The job skills required for Community Association Manager include Property Management, Customer Service, Leadership, Resident Service, Microsoft Office, Initiative, etc. Having related job skills and expertise will give you an advantage when applying to be a Community Association Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Community Association Manager. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Community Association Manager positions, which can be used as a reference in future career path planning. As a Community Association Manager, it can be promoted into senior positions as a Community Development Manager II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Community Association Manager. You can explore the career advancement for a Community Association Manager below and select your interested title to get hiring information.
If you are interested in becoming a Community Association Manager, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Community Association Manager for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Community Association Manager job description and responsibilities
Community association managers oversee the operations, business management, budget, common spaces, and services of a community.
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Community managers must hear out all complaints, giving no particular party special treatment.
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The manager will often work closely with and offer advice to the board of directors on many matters, from community maintenance to budgeting, reporting, and compliance.
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Community Association Managers oversee and direct all aspects of running the business and therefore must have a comprehensive knowledge of the business operation and all applicable laws.
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Develops a strategy and programs designed to represent the organization favorably and make positive contributions to the community.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Community Association Manager jobs
Furthermore, an effective community association manager doesn’t shy away from the pursuit of knowledge.
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The position requires the Community Association Manager be on call 24-hours a day, 7 days a week for emergency consultation in the event of incidents requiring management intervention.
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The Board provides them with their responsibilities within the community as a whole, which can vary based on the management agreement and governing documents.
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The state of Florida requires community association managers to hold a license.
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Develops and expands relationships with community leaders and media representatives.
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Step 3: View the best colleges and universities for Community Association Manager.
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