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Executive Assistant
BDA Woodinville, WA
$70k-89k (estimate)
Full Time 7 Months Ago
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BDA is Hiring an Executive Assistant Near Woodinville, WA

About BDA
BDA brings the world’s biggest brands to life through promotional merchandise. Fortune 500 companies come to us looking to connect with their consumers on an emotional level. We create three-dimensional advertising that people invite into their homes, offices, cars and classrooms. We let people see, touch, feel, own, and interact with a brand in a way no other marketing permits. It’s what we like to call the Power of Merchandise.

We give our team members the creative freedom and foster the entrepreneurial spirit necessary to champion our clients’ branding goals utilizing cutting edge ideas. Our people are our No. 1 asset, and we remain committed to making our company a great place to work for our team and family.

We take great pride in our company culture—one that inspires teamwork, fun and excellence across our organization. We’re energetic people who love what we do—churning out more than 50 million units each year for the world’s most admired brands in a fun, fast paced environment that rewards high achievement.

JOB SUMMARY

The Executive Assistant to two senior executives, the CFO and CHRO is responsible for diverse administrative and project management duties and functions requiring confidentiality, discretion, initiative, and sound decision-making.

The position requires excellent organizational skills and the ability to effectively handle multiple projects. The ideal candidate will be able to think independently and anticipate, rather than merely respond to, the needs of the executive.

This includes project management, maximizing the effective operation of their executive’s office with respect to workflow, scheduling, budget, communications, and events.

We are seeking a well-organized, detail-oriented, proactive, resourceful, and efficient individual who can anticipate needs and work cooperatively with all levels of staff and external stakeholders.

Experience Requirements

  • Experience working for a CFO completing analysis and financial projects.
  • Experience in M&A, with Board presentations, legal and insurance work preferred
  • Expert proficiency with MS Office including excel and PowerPoint.
  • Excellent organization, communication and writing skills.
  • Exceptional editing and proofreading skills.
  • Ability to multi-task and balance competing priorities from multiple constituents and executives.

Duties & Responsibilities

  • Serve as a trusted advisor handling special projects and ad hoc incoming requests as they arise.
  • Develop internal and executive communications, including executive presentations/decks and messaging guidance, tailoring content and concepts based on audience.
  • Coordinate department and all executive’s meetings.
  • Manage heavy calendars, interacting internally and externally to coordinate a variety of executive meetings. Attend meetings and manage follow up accordingly.
  • Serve as a liaison to their executives, establishing and maintaining relationships while ensuring confidentiality of sensitive and proprietary information.
  • Create prep documents and minutes for meetings.
  • Coordinate travel.
  • Write key letters and other correspondence.
  • Maintain executive’s files, departmental NPS/CRM scorecards.
  • Other duties and special projects as assigned.

Specific Responsibilities

Any travel involved? Occasionally

Any financial/budgetary responsibility? Yes/Limited

Strategic planning responsibilities? Yes/Limited

Number of staff reporting to this position. 0

We are pleased to share the base salary range for this position is $105,000 to $115,000. If you are hired at BDA, your compensation will be determined based on factors that may include geographic location, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as a part of any offer. In the spirit of pay transparency, the range listed is the full base salary range for the role and hiring at the top of the range would not be typical, in order to allow for future salary growth. The range listed is just one component of BDA’s total compensation and rewards programs, which includes: robust PTO; vacation, a paid volunteer day, holidays and summer Fridays, Benefits; medical, dental, vision, life, and AD&D insurance, 401k; tuition reimbursement, mental health and financial wellness programs and professional development opportunities including tuition reimbursement. Certain revenue-generating positions may be eligible for incentive compensation.

Job Summary

JOB TYPE

Full Time

SALARY

$70k-89k (estimate)

POST DATE

08/09/2022

EXPIRATION DATE

10/25/2023

HEADQUARTERS

SONOMA, CA

SIZE

50 - 100

FOUNDED

2010

CEO

JOHN BOHAN

REVENUE

$10M - $50M

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