This position is 100% remote; candidates must be based in the U.S. 

About BayWa r.e.

BayWa r.e. Solar Systems LLC (BayWa r.e.) is dedicated to supporting local, independent installers -- the foundation of a robust and healthy solar industry. We offer best-in-class products coupled with unrivaled customer support and a growing suite of services aimed at helping installation companies run more efficiently.

For our employees, the tangible value in our company comes from the growth opportunities available to those with initiative and curiosity. We believe that the work is the boss: figure out what needs to get done and then it’s all hands-on deck.

We are a company that believes culture is our backbone. Want to get to know us better? Check out our e-magazine, Solar Review.

About the Position:

The Accounts Payable Manager is responsible for activities and operations in the accounts payable function of the organization. They oversee the work of the accounts payable team, monitor the processing of invoices and payments, and manage expense accounts and budget reports.

PRIMARY DUTIES AND RESPONSIBILITIES:

· Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.

· Develops guidelines for proper handling and coding of invoices to maintain accurate general ledger expense account and inventory records

· Verifies payments before signature is added by reviewing checks and vouchers.

· Prepares and disseminates information internally regarding payment statuses and processes; maintains related electronic and hard-copy files

· Monitors the timely completion of payments, the application of payments, and processing, verifying and reconciling invoices.

· Reviews weekly vendor payment reports for accuracy and routinely scans documentation for audit compliance.

· Analyzes expense reports and other invoices for accuracy and eligibility for payment and communicates with appropriate regional/executive stakeholders on outlier expenses.

· Verifies payments before signature is added by reviewing checks and vouchers.

· Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors ledger).

· Fuel card review for budget and analysis.

· Communicates with vendors on billing issues and provides technical assistance to vendors and employees to ensure superior customer service and compliance with agency rules and regulations.

· Develops and monitors purchase order and invoice procedures for stocking orders and drop ships; match purchase orders against vendor invoices and make recommendations for payment to the controller.

· Coordinates and collaborates with purchasing and the vendor to resolve any discrepancies with the product received, price charged, or miscellaneous charges applied.

· Supports AP team member with escalation of resolving issues with vendor

· Facilitates correct and timely preparation of budget reports and purchase journals. – to develop

· Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.

· Supports ongoing department initiatives including cross training, standardized/routine reporting and performance management

· Ensures employer identification numbers or social security numbers have been collected from all vendors for the preparation and submission of 1099s.

· Ensures proper maintenance, filing, and storage of records in case of audits.

· Assist Controller in hiring and training as needed

· Lead Culture, Develop People, and Drive Results

· All Other Duties as Assigned

QUALIFICATION REQUIREMENTS:

· Excellent verbal and written communication skills.

· Proficient in accounting software and Microsoft Office Suite or related software.

· Thorough understanding of accounts payable functions.

· Excellent supervisory and analytical skills.

· Excellent organizational skills and attention to detail.

· Ability to motivate staff.

EDUCATION and/or EXPERIENCE REQUIREMENTS:

· Associates degree in Finance, Accounting or equivalent required; Bachelors degree in related field preferred.

· At least three years of related experience preferred.

· At least two years of people management experience.

Exhibited behaviors of the ideal candidate: 

Problem Solving -- You are methodical; you are creative; you are resourceful in approaching problems and challenges.Team Player -- You prioritize the success of the company.

Excellence -- You demand quality from yourself and others; the work you do increases the quality we can offer our customers.

Empowering -- You create opportunities for others to take more responsibility and grow; you support the growth of others.

Partnership -- You balance the needs of our organizations and our customers' or vendors' needs. Your actions set and fulfill clear expectations; you build trust.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is:

· Regularly required to sit, talk, use repetitive motion, type, and hear.

· Frequently required to stand, walk, use hands and fingers to handle and feel, and reach with hands and arms.

· Occasionally required to bend, kneel, crouch, climb stairs, and reach overhead.

ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.