Description

Job purpose

The Accounts Payable Coordinator is responsible for ensuring that all invoices are paid on time to maintain excellent vendor relationships. This position is a critical position for maintaining strong relationships with vendors and drivers, and will ensure that discrepancies are addressed in a professional and timely manner.

Duties and responsibilities

The Accounts Payable Coordinator will:

• Review all invoices for appropriate documentation and approval prior to payment
• Print and obtain signatures on all accounts payable checks
• Process Driver Settlements
• File Invoices
• Code & Enter vendor invoices into accounting system
• Answer all vendor inquiries

Requirements

Qualifications

Education

• High school diploma or equivalent

Experience

• 5-10 years of related experience required

Professional Certification

• None required

Knowledge

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Knowledge of arithmetic and their applications
• Knowledge of Microsoft Great Plains preferred

Skills

• Skill in verbal communication – speaking to others to convey information effectively
• Skill in written communication – communicating effectively in writing, with a basic understanding of grammar and usage, as appropriate for the needs of the audience 
• Skill in active listening — giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. 
• Skill in time management

• Skill in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions
• Skill in critical thinking
• Skill in service orientation – actively looking for ways to help people
• Skill in Microsoft Office, especially Excel, Word, and Outlook

Abilities

• Ability to communicate clearly and effectively, listening and understanding information while being able to communicate information and ideas in speaking so others will understand
• Ability in deductive reasoning – the ability to apply general rules to specific problems to produce answers that make sense
• Ability to develop and maintain positive and professional relationships with co-workers
• Ability to work independently as a self-starter or as part of a larger team to accomplish goals
• Ability to actively prioritize requests for support and daily tasks that arise in the workplace

Working conditions

This position will be in a standard office environment with limited outdoor exposure and is a primarily sedentary position. 

Physical requirements

The ability to sit for long periods of time is necessary as this is a primarily sedentary position. The incumbent may lift up to 10lbs on a regular basis.