About the Company:

Balch & Bingham LLP is a dynamic firm focused on talent, collaboration, creativity, and commitment. At Balch, our professional staff play a key role in achieving excellence for our clients, fulfilling indispensable responsibilities and functions that allow us to sharpen competitive advantages. Your energy and talents are essential to the advancement of our firm and our clients. In our collaborative environment, you will team up with skilled and approachable colleagues to deliver unsurpassed service to those who trust us to help them navigate their most complex legal challenges.

About the Role:

Balch & Bingham LLP is seeking an experienced legal secretary to support our attorneys in our Washington, D.C. office. You will be successful in this position if you can execute a variety of secretarial duties of a confidential nature. These tasks include working with attorneys, paralegals and other members of the firm with a series of administrative functions. Therefore, you will need effective time management and organizational skills coupled with being detail-oriented.

Responsibilities:

• Prepare, proofread, and edit legal documents and correspondence including contracts, letters, memos, and reports.
• Maintain calendar and deadlines for attorneys.
• Schedule meetings and conferences.
• Enter, review, and edit time entry for attorneys.
• Coordinate new business intake process.
• Proof and edit monthly and quarterly client billings in accordance with firm and client requirements.
• Research and respond to inquiries and requests for information.
• Coordinate travel arrangements.
• Process expense reimbursements and check requests.
• Organize and maintain files.
• Serve as point of contact for guests, vendors, and couriers.
• Track and order office supplies.
• Provide other support as necessary.

Skills and Qualifications:

• Proficiency in Microsoft Office Suite and video conferencing platforms.
• Detail-oriented and strong follow-through skills.
• Ability to work independently and collaboratively with other team members.
• Ability to handle and adjust to competing deadlines and priorities.
• Excellent communication skills.
• Client service focused.
• Some overtime may be required.
• Prior transactional experience preferred.
• High school diploma or equivalent required.