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Administrative Officer

San Francisco, CA | Full Time | Contractor | Temporary
10 Days Ago

Job Description

Administrative Officer 81816928

A leading medical institution is seeking an Administrative Officer. The successful candidate will be responsible for planning and managing the functions and operations of the Health Departments of Adult Nursing, Emergency Services, and Professional Nursing Practice, the functions and operations of which are significantly complex and broad in scope and responsibilities, and highly critical and sensitive in nature. The ideal candidate has prior experience in progressively responsible administrative support.

Administrative Officer Pay and Benefits:

  • Hourly pay: $23/hr
  • Worksite: Leading medical institution (San Francisco, CA 94143)
  • W2 Employment, Group Medical, Dental, Vision, Life, 401k, PSL
  • 40 hours/week, 5 Month Assignment

Administrative Officer Responsibilities:

  • Manage/oversee administrative, operational, program, and project management functions, including, but not limited to, complex calendars/scheduling, travel arrangements, budget/financial management, IT, facilities, contracts/agreements, department- and systemwide communications, True North Boards, human resources.
  • Manage/oversee kickoff and timelines for the critical department/system projects and initiatives, including design and construction, patient safety, continuous improvement, and health system accreditations.
  • Develop and manage comprehensive department and systems databases, reports, and information resources. Performs financial/budget/cost analysis, including pre and post-project targets.
  • Manage vendor/purchase requisitions and payment process for projects and initiatives related to patient care, division needs, and accreditation.
  • Function as lead and subject matter expert to department and unit support staff pertaining to HR functions, policies, and procedures, communications.
  • Act as liaison for leaders and departments/units.
  • Coordinate and manage special events including, but not limited to, Nurses Week, Health Appreciation Week, International Women’s Week, awards, and various other departments/health system ceremonies and events.
  • Analyze budget and financial/cost reports.
  • Oversee project and funding resources.
  • Perform recharge and payment administration.
  • Serve on committees, representing department(s) and department leadership.
  • Other projects and duties as assigned.

Administrative Officer Qualifications:

  • 5 years of experience in progressively responsible administrative support.
  • Bachelor's degree in a related area and/or equivalent experience/training.
  • Experience in the health care industry is preferred.
  • Strong understanding of financial data management, working with spreadsheets, and reporting system experience.
  • Thorough knowledge of University rules and regulations, processes, protocols, and procedures for budget, accounting, and fund management, and/or personnel management is preferred.
  • Analytical skills support is needed to effectively manage the complexities of an increased office workflow.
  • Able to work independently, exercise their own judgment to resolve administrative operational issues, and execute special projects assigned to them.
  • Excellent interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling skills.
  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website/newsletter design, accounting and payroll, and contracts and grants regulations and guidelines.
  • Knowledge of financial analysis, processes, reporting techniques, and human resources policies and procedures for health system employees.
  • Knowledge of common University-specific computer application programs.
  • Small to mid-level project management skills.
  • Ability to multi-task with demanding timeframes.
  • Ability to use discretion and maintain confidentiality.
  • Ability to analyze and interpret data regarding business operations and provide recommendations for efficiency, and budgetary.
  • Strong skills in short-term planning, analysis, problem-solving, and customer service.

Skills for Administrative Officer

The job skills required for Administrative Officer include Scheduling, Written Communication, Planning, Problem Solving, Initiative,and Project Management etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Officer. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Officer. Select any job title you are interested in and start to search job requirements.

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Career Path for Administrative Officer

The following is the career advancement route for Administrative Officer positions, which can be used as a reference in future career path planning. As an Administrative Officer, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Officer. You can explore the career advancement for an Administrative Officer below and select your interested title to get hiring information.

How to Become an Administrative Officer

If you are interested in becoming an Administrative Officer, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Officer for your reference.

Step 1 Understand the job description and responsibilities of an Administrative Officer

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Step 2 Knowing the best tips for becoming an Administrative Officer can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

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Step 3 View the best colleges and universities for Administrative Officer

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