Our Story

About You:You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.If this sounds like you, well, then you will love the culture at Avison Young!About Us:Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.Of course we love it here, but outsiders think we’re pretty great too: Avison Young was awarded the prestigious America’s Best Midsize Employers for 2022, presented by Forbes and Statista, Inc. We’re proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people.

Overview

Support the team as needed in finding, winning, fulfilling, and keeping business. Your responsibilities will be an exciting mix of sales, marketing, IT and social media support along with general office administration support to our team of brokers in the Iselin, NJ office.

Responsibilities

• Provide support to the team in technology applications, i.e., PowerPoint, CRM, Outlook, Word, Excel, ZoomInfo, Teams, Constant Contact, and other company supported programs. Experience with Adobe Creative Suite (InDesign, PhotoShop, Illustrator, and Acrobat) preferred.

• Support the team in utilizing Outlook, HubSpot CRM, SaleForce, and other data bases, including entry and maintenance for the purposes of direct marketing and client development. Create client mailing, including brochures with graphics and update team sales proposal materials as needed
• Conduct market information research through various sources including CRM and third-party databases such as CoStar, etc
• Provide Transaction support including preparing market surveys, tour books and maps
• Prepare and execute expense reports on a regular and timely basis
• Create and maintain efficient information retrieval system within online file sharing programs such as Drobox and Boxed

• Assist with filling out transaction forms
• Assist with binding presentations
• UPS/FedEx shipments as needed for team
• General administrative support, including calendar and meeting coordination
• Other administrative duties and special projects as required or assigned

• Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
• Assist in preparation, control, and maintenance of legal documents (letters of intent, offers, proposals, commission agreements, listing agreements, amendments, waivers, extensions, etc.) throughout the deal and due diligence process
• Coordinate deal processing and billing with brokers and finance department

Qualifications

• Bachelor’s Degree or commensurate experience required
• Minimum of 3 years of experience in an administrative support role

• Advanced knowledge and efficient use of business suite computer programs including Word, Excel, PowerPoint, Outlook required, as well as a willingness to learn other programs and software as needed. Experience with Adobe Creative Suite (InDesign, PhotoShop, Illustrator, and Acrobat) preferredAbility to read, analyze, interpret, and create general business documentation
• Ability to write reports, business correspondence and format presentations
• Excellent and effective verbal and written communication skills
• Ability to multi-task, utilize effective time management skills, and be able to recognize and respond to time sensitive issues and tasks
• Ability to work efficiently under pressure with multiple timelines and with limited direction/ supervision
• Ability to maintain discretion regarding personnel and industry-related matters
• Positive attitude — always seeking to better our team, reaching out to bring value

Our Equal Opportunity Commitment

Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity. 

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially. 

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!