SUMMARY: Under general supervision, the Training Coordinator is responsible for maintaining accurate documentation in all employees' training files per FAA regulations. Supports all training functions, including scheduling, coordinating, word processing, data base entry and statistical analysis updates.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Maintains accurate records and reports in accordance with FAA regulations. Files, sorts, and posts information both electronically and on paper.
Distributes reports, rosters and mail.
Coordinates/schedules training amongst instructors, business units, customers, and students to include requirements, classrooms, times and communicates changes.
Types reports, business correspondence, application forms, certificates, confirmation letters, employment summaries and other materials.
Makes copies of classroom materials, trainee files, airline correspondence, and other business documents.
Keeps management informed of significant changes and issues effecting the department.
Proctors written and computerized tests.
Provides guidance to assist personnel in formatting documentation to meet regulatory requirements.
Assists with preparation for internal, FAA, and customer audits.
Provides authorization letters to RII inspectors of customer and aircraft limitations and corresponds with customers to obtain RII Authorization for Quality Control.
Notifies supervisory and inspection personnel of periodic sign-off requirements within training file as specified by the FAR’s and dependent on job classification.
Orders office supplies for department use.
Arranges travel, lodging, and transportation for instructors and internal students.
Scans students into job codes.
· Performs other duties as assigned.
This position is prohibited from performing any safety sensitive functions to include the accomplishment or direct supervision of the following:
Aircraft maintenance – This includes inspection, overhaul, repair, preservation, and the
replacement of parts.
Aircraft preventive maintenance – This includes simple or minor preservation operations and the replacement of small standard parts.
Duties shall include observing all company, health, safety and environmental rules, ensure provision of full information on area specific safety orientation, identify all unique hazards,
and are provided with the proper equipment to carry out the job in a safe manner. Also, the entire work area must be routinely inspected to maintain a high standard of housekeeping and low incidence of physical hazards and all accidents must be promptly reported.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
KNOWLEDGE SKILLS AND ABILITIES:
· Ability to learn and follow applicable FAR’s and ATS inspection/procedure manuals.
· Excellent communication skills both orally and in writing.
· Ability to produce professional correspondence.
· Ability to effectively present information to customers, clients, and senior staff within the organization.
· Ability to apply common sense understanding to carry out instructions furnished in
written, oral, or diagram form.
· Proficient in MS Office (Outlook, Word, Excel and PowerPoint).
· Ability to calculate basic mathematical functions.
· Possess excellent people skills.
· Ability to deliver excellent customer service.
EDUCATION AND EXPERIENCE:
High school diploma or GED required.
Six (6) months office experience preferred.
Associates degree preferred.
PHYSICAL EFFORT AND DEXTERITY:
While performing the duties of this job, the employee will be required to sit; use their hands and arms; and talk or hear; and focus on objects close up. The employee will also be required to stand, walk, stoop, kneel, crouch or crawl. The employee may be required to lift
and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Normal business office conditions generally prevail. The noise level is usually low to moderate. Employee may be working in a cubicle, enclosed office, or open area. Floor may be carpeted or bare.
This job description is not a contract for employment and either party may terminate employment at any time. The job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. ATS reserves the right to revise the job description at any time.