Overview

Aveshka provides support to the HHS Coordination Operations and Response Element (H-CORE). We are currently in need of an experienced Management Analyst / Executive Admin to dive into a high op-tempo, high visibility, and high-impact office on a high performing team. H-CORE is at the leading edge of the COVID-19 response, as well as supporting HHS planning for the next pandemic as well. 

Responsibilities

The successful candidate will be responsible to:

• Provide coordination for (i.e., prepare the meeting announcement, agenda, and presentation materials), participate in (i.e., provide verbal comment/recommendation concerning technical and management matters), and follow-up (i.e., develop meeting minutes and after-action correspondence for Government review and approval) for all meetings.
• Maintain and manage senior leadership daily scheduling.
• Prepare for agency meetings and senior level forums by compiling information, preparing briefings, and conducting final quality control of read-ahead packets.
• Have the ability to synthesize information provided from across the Department and outside agencies to enable the organization to discern key facts and issues.
• Collaborate with senior staff to support the preparation of concept and position papers and develop correspondence that communicates the intent of key issues.
• Draft and revise letters, memos, notifications, commendations, and acknowledgements on behalf of the agency.
• Review and edit correspondence and reports submitted by staff for accuracy of content, language, and grammar in relation to program objectives and issues.
• Provide administrative support for front office operations, including managing phones and messaging.
• Prepare, manage, and follow-up on senior leadership travel logistics and vouchering.
• Support the completion and correct retention of all required documentation and official records.
• Ensure the appropriate retention of records and appropriate file management for senior leadership.
• Coordinate special projects such as white papers, reports, and briefings as required.

Qualifications

Required Education:

• N/A

Required Experience:

• 3 years of relevant experience

Required Clearance:

• Tier 1 - Non Sensitive

Desired Qualifications:

• The successful candidate possess:

  • Strong organizational skills (e.g. time management, communication, setting goals, delegation, working under pressure, self-motivation, analytical thinking, and attention to detail).
  • Proficiency in written and oral communications.
  • Strong proficiency in Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook.
  • Proficiency in scheduling and prioritization of meetings.
  • Proficiency in Adobe applications such as Reader, DC Pro, and Connect.
  • Working knowledge of remote/virtual meeting environments such as Zoom, Microsoft Teams, and WebEx.
  • 3 or more years of experience in supporting office functions and organization/agency leadership.

About Aveshka:

Aveshka is a professional services firm focused on addressing our nation’s most complex threats and challenges. We’re committed to supporting our clients’ missions with services delivered by our diverse and experienced staff. With expertise in cybersecurity, emergency preparedness, and public health, our experience base spans federal, state, and local governments, as well as private sector entities.

Aveshka encourages collaborative communication and ongoing learning. Some of our benefits include:

• Extensive training programs
• Gym membership reimbursement
• Education reimbursement
• Technology benefits
• Commuter benefits
• Generous paid time off and much more!

Aveshka is an Equal Opportunity Employer (EOE)