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Facilities Assistant
Full Time | Real Estate Investment Trusts (REITS) 6 Months Ago
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AvalonBay Communities is Hiring a Facilities Assistant Near Arlington, VA

Overview

AvalonBay Communities, Inc. is one of the nation's leading Real Estate Investment Trusts (REIT's), in the business of developing, redeveloping, acquiring and managing quality apartment communities in high barrier-to-entry markets of the United States. These markets are located in the Northeast, Mid-Atlantic, Southeast, Pacific Northwest and Northern and Southern California regions of the country. We currently own and operate approximately 82,000 apartment homes in the US and employ approximately 3,000 associates.

Creating a better way to live is the purpose that binds AvalonBay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make AvalonBay a great place to work.

The Role

Performs various administrative duties to support the operations of AvalonBay’s headquarters facility including operating the receptionist desk and mail/fax room, ordering supplies, and coordinating technical support for copiers and other office equipment. In addition, the facilities assistant supports the onboarding and offboarding of associates.

  • Answers telephone and directs caller to the appropriate associate or voicemail. Forwards voice messages left in the general mailbox to the appropriate associate. Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
  • Greets and directs visitors. Coordinates with building lobby attendant regarding visitor information and access. Maintains inventory of temporary Kastle fobs and coordinates activation/deactivation with Facilities Manager.
  • Coordinates all front desk activities to include overnight deliveries, catering service deliveries, and other vendors that require access to the office. Facilitate compliance with health safety protocols pertaining to visitors and vendors.
  • Receives and sorts incoming mail and overnight packages. Coordinates the pick-up and delivery of express mail services. Scans appropriate items received at headquarters intended for regional offices and distributes via email distribution.
  • Receives, scans, and secures incoming payments made by check.
  • Processes outgoing USPS and UPS letters and packages. Assists other associates with the use of the mailroom and fax equipment.
  • Maintains and oversees the Amazon Hub package locker system.
  • Coordinates vendor services that support the headquarters office operations, such as coffee and snack program supplies, office supplies, shred services, office equipment maintenance, paper/ink and mailroom supplies, 1st Aid supplies, off-site storage, etc. Processes all Facilities-related invoices via PeopleSoft. Research billing issues and follows up as necessary.
  • Assists with onboarding/offboarding of new/departing associates including distribution/collection of building security cards and parking passes. Compiles and sends departure package paperwork to departing associates based on Payroll notifications.
  • Assists with associate parking program. Updates parking hangtag tracking spreadsheet as appropriate. Distributes parking hangtags to new monthly parkers.
  • Participates in the office Evacuation Team program by operating as an Assembly Location Monitor.
  • Prepares and maintains front desk guidebook/manual.

You Have...

  • A high school diploma or equivalent (GED) plus at least 2 years of experience in an administrative support role in a large corporate company required.
  • Attention to detail is key, along with demonstrated ability to multitask in a fast-paced work environment.
  • Strong understanding of the importance of maintaining and processing confidential and sensitive information with a sense of urgency.
  • Excellent communication skills including written and verbal communication.
  • Strong technical skills including MS Office Suite. Experience with additional software, such as PeopleSoft, preferred.
  • Customer service mindset with a genuine desire to help your team, your colleagues and office guests.
  • Ability to collaborate effectively across all departments and with Associates at all levels within the organization.

How AvalonBay Supports You

We know that our teams are the beating heart of our success and we’re committed to showing our appreciation.

We offer:

  • Comprehensive benefits – health, dental & vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more!
  • Growth based on achievement and promotion from within.
  • Associate recognition (a company-wide recognition program that celebrates associate efforts and successes in contributing to the overall success of the organization – including destination awards, ‘AvalonBay’s Very Best’ recognition program and others!).
  • A 20% discount on our incredible apartment homes.
  • A culture built on purpose and our core values - A Commitment to Integrity, A Spirit of Caring, and A Focus on Continuous Improvement.

Additional Info

AvalonBay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment. We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things.

AvalonBay makes employment decisions without regard to a person’s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.

AvalonBay will consider for employment qualified applicants with criminal histories in a manner consistent with requirements under the law.

AvalonBay requires all associates to be fully vaccinated against COVID-19 as a condition of employment unless a request for exemption as a reasonable accommodation has been approved. 

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Job Summary

JOB TYPE

Full Time

INDUSTRY

Real Estate Investment Trusts (REITS)

POST DATE

09/08/2022

EXPIRATION DATE

12/12/2022

WEBSITE

avaloncommunities.com

HEADQUARTERS

ARLINGTON, VA

SIZE

3,000 - 7,500

FOUNDED

1995

CEO

TIMOTHY J NAUGHTON

REVENUE

$1B - $3B

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The job skills required for Facilities Assistant include Customer Service, Integrity, Communication Skills, Attention to Detail, Collaboration, etc. Having related job skills and expertise will give you an advantage when applying to be a Facilities Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Facilities Assistant. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Facilities Assistant positions, which can be used as a reference in future career path planning. As a Facilities Assistant, it can be promoted into senior positions as a Facility Maintenance Technician III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Facilities Assistant. You can explore the career advancement for a Facilities Assistant below and select your interested title to get hiring information.

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If you are interested in becoming a Facilities Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Facilities Assistant for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Facilities Assistant job description and responsibilities

Use machinery and equipment. Drive the company van or car to pick up and deliver mail, packages, personnel, cash etc. to and from various locations.

02/23/2022: Philadelphia, PA

The facilities assistant may have an array of responsibilities from office work to handyman duties.

04/07/2022: Orlando, FL

The facilities assistant helps oversee and manage the day-to-day operations of a building or facility.

02/04/2022: Pensacola, FL

Although the responsibilities of the facilities assistant may vary depending upon the organization, there are some common duties like completing routine administration. Receive and process incoming and outgoing mail. Sort mail and parcels in transit and d

02/13/2022: Phoenix, AZ

Nearly all facilities assistants handle building repairs (or retain a contractor to do the work) and oversee both janitorial and lawn maintenance services.

01/24/2022: Charleston, WV

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Facilities Assistant jobs

Perform physical tasks and check facilities.

02/20/2022: Olympia, WA

Maintain good public relations.

03/24/2022: Pierre, SD

Consider a strategic asset management approach.

03/12/2022: Rockford, IL

Analyze and identify faults or problems in equipment and machinery and keep them in working order.

02/25/2022: Bismarck, ND

Check and ensure that facilities are clean.

04/15/2022: Altoona, PA

Step 3: View the best colleges and universities for Facilities Assistant.

SUNY College of Technology--Alfred
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