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Office Coordinator - Bolingbrook, IL

Bolingbrook, IL | Full Time

Job Description


This position is eligible for a $1000 sign on bonus. Apply today!


Greater Purpose and Core Values:

Athletico’s Greater Purpose is to empower people, inspire hope and transform lives. We accomplish this by providing exceptional, progressive, and cost-effective fitness, performance and rehabilitative services through personalized care that emphasizes education and prevention of future injury. This is accomplished through building on our Core Values of one team, understanding our business, recognition, people-focused, accountability, continuous innovation and trust and integrity, which are the foundation for our unique culture.


Position Summary:

Reporting to the Clinic Manager, the Patient Experience Coordinator is the owner of the patient’s first and last impression and front-office experience and delivers first-class customer service throughout the patient journey.


Essential Duties and Responsibilities:

 The below  is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organization and the overall business objectives of the organization.

  • Provide professional, friendly and compassionate service to all patients and staff in all interactions including issue resolution, scheduling, new patient onboarding, insurance verification, and billing.
  • Manage clinic schedule ensuring to match patient with the best clinician for their needs / injury as well as optimum patient flow.
  • Provide new patient onboarding including facility tour, data gathering, and staff introductions.
  • Obtain verification of patient insurance information and manage patient insurance requirements and inform patients of insurance benefits and options for payments on account.
  • Coordinates the communication of patient progress to physicians, nurse case managers, adjusters and attorneys.
  • Assist with management of patient expectations based on clinical findings including frequency and duration of treatment, progression toward functional goals, and discharge planning. Serve as a contact for post-care needs.
  • Organizes cultural moments (e.g., patient’s goal celebrations) in concert with the clinical team to make sure all patients are recognized and appreciated.
  • Execute and reinforce administrative and patient experience Standard Operating Procedures (SOPs) and best practices within the clinic.
  • Provide general office and clerical support to assigned location.



  • Education:
    • High School Diploma or GED
  • Work Experience: 
  • Certification/Licensure:
  • Knowledge and Technical Skills:
    • Excellent customer service skills
    • Proficient with the use of MS Office, Outlook and Excel
    • Knowledge of healthcare insurance benefits and coverage preferred
    • Experience with requesting and managing customer payments preferred

Language Skills:

  • Ability to read, write and speak English proficiently

The physical demands and work environment describe here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.


Physical Demands: 

  • Ability to fulfill office activities including but not limited to remain stationary for extended periods of time (i.e. while working at a desk), stoop/kneel/crouch, travel around the office, communicate with others (verbal and written), and use fine motor skills including fine hand manipulation and keyboarding.
  • Ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus

Work Environment: 

  • Consistent with a standard office environment, noise level is low with little to no extraordinary environmental factors.

Athletico provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.   This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Company Overview

  • Website
  • Headquarters BALLWIN, MO
  • Size 3,000 - 7,500
  • Founded 1991
  • Type Private
  • Revenue $200M - $500M
  • Industry Healthcare
  • About athletico
  • Athletico provides pediatric physical therapy, orthopedic rehabilitation, concussion management and athletic training services for individuals.

Skills for Office Coordinator - Bolingbrook, IL

The job skills required for Office Coordinator - Bolingbrook, IL include Customer Service, Scheduling, outlook, Futures, Front office,and Integrity etc. Having related job skills and expertise will give you an advantage when applying to be an Office Coordinator - Bolingbrook, IL. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Coordinator - Bolingbrook, IL. Select any job title you are interested in and start to search job requirements.

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Career Path for Office Coordinator - Bolingbrook, IL

The following is the career advancement route for Office Coordinator - Bolingbrook, IL positions, which can be used as a reference in future career path planning. As an Office Coordinator - Bolingbrook, IL, it can be promoted into senior positions as a Clerical Supervisor that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Coordinator - Bolingbrook, IL. You can explore the career advancement for an Office Coordinator - Bolingbrook, IL below and select your interested title to get hiring information.

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