32 Payroll Assistant Jobs in Jacksonville, FL
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Aston Carter is Hiring a Payroll Assistant Near Jacksonville, FL
Overview
Aston Carter has immediate internal openings for ONSITE Payroll (Time and Expense) Associates in Jacksonville, FL.
Compensation
$20.19 per hour, with monthly bonus potential of up to $333.00 per month.
Job Summary
The Time and Expense Operations / Payroll Associate is responsible for the processing and management of the Time Capture and Expense activities with an overall focus on data collection, data integrity and customer service while representing professionalism within all relationships.
Key Responsibilities
Time processing and adjustments
- Provide world class customer service in every interaction to ensure a quality employee experience
- Perform collection of timecards and record of time data in the payroll system
- Monitor time (regular, overtime & other hours) and attendance against timesheet data and time entry system to ensure correct submissions for the payroll system
- Run reports to identify missing timecard information and/or variances; work with contractor to validate and correct timecards
- Confirm all compliance requirements are met to process payment; request missing requirements in order to process payment through payroll system
- Communicate with clients and contractors to obtain approved timecards and expense documents.
- Manage time adjustment process (in case of time errors), including completion of required documentation, updates in the system and communications with impacted stakeholders
- Manage and track personal time off (PTO),absence etc.; manage related documentation and system updates
Expense processing and adjustments
- Collect expense forms and record expense information into payroll system
- Track contractor expense reports and ensure accurate matching with claimable receipts
- Execute expense report adjustments in payroll system
Audit activities and issue resolution
- Support issue resolution with regards to the TCE process with a goal of ensuring customer satisfaction and timely resolution, including working closely with the field office to communicate required activities that need to happen in the field, and interacting with contractor for the required follow-ups
- Validate time & attendance against timesheet data and invoice where required
- Promptly escalate complex time and expense related inquires and issues to TCE Supervisor for resolution
- Validate payment against expense forms, receipt back up and client & regulatory requirements.
- Manage timecard and billing audit and collection (including contacting contractors and/or clients for missing timecards) in PeopleSoft and Time Central
- Start , Finish entry and Data entry
- Enter all starts (new hire and rehire) for assigned field offices within 24 hours of confirmed start date or finish.
- Audit New Starts report and partner with field office to confirm accuracy
- Process finishes according to state specific requirements to ensure compliance
- Assist with data entry of personal data updates, direct deposit, position changes including rates and end dates
Competencies
- Ability to prioritize, organize, problem solve and meet deadlines and goals
- Ability to communicate effectively and provide follow up
- Capability of working in a team oriented environment that is fair, open and honest
- Thorough knowledge of business policies and human resource practices
- Excellent written/oral communication and interpersonal skills
- Strong decision making ability
- Integrity and ability to maintain confidentiality and personal credibility
- Ability to tackle complex issues and develop innovative, practical solutions
- Understanding of the Allegis organization; context, complexity, dynamics, key issues and drivers
- Understanding how information impacts the operating company and how data will be used to support operating company decisions
- Action and detail oriented; able to prioritize while handling multiple tasks
Qualifications
- 2 years' experience in a customer service related position
- Associates degree or two years of applicable experience in customer service
- BA/BS degree in Human Resources, Business, and Accounting preferred
Personal Attributes
- Natural team player
- Confidential and diplomatic
- Self-starter/initiator
- Critical thinker
- Seeks growth and self-improvement
- Flexible
- Resilient/composed
- Self-aware
- Ability to prioritize, organize, problem solve and meet deadlines and goals
- Ability to communicate effectively and provide follow up
- Ability to build strong partnerships with all internal customers, both in their own office and from a distance
- Understanding how information impacts the operating company and how data will be used to support operating company decisions
- Action and detail oriented; able to prioritize while handling multiple tasks
Job Summary
Other
Business Services
$61k-80k (estimate)
12/02/2022
08/22/2023
astoncarter.com
HANOVER, MD
1,000 - 3,000
1997
TODD MOHR
$5M - $10M
Business Services
Related Companies
The job skills required for Payroll Assistant include Accounting, Customer Service, Data Entry, Confidentiality, Communicates Effectively, Billing, etc. Having related job skills and expertise will give you an advantage when applying to be a Payroll Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Payroll Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Payroll Assistant positions, which can be used as a reference in future career path planning. As a Payroll Assistant, it can be promoted into senior positions as a Payroll Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Payroll Assistant. You can explore the career advancement for a Payroll Assistant below and select your interested title to get hiring information.
If you are interested in becoming a Payroll Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Payroll Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Payroll Assistant job description and responsibilities
Gather timesheets, capture time worked and draft paychecks before employees are compensated.
03/12/2022: Olympia, WA
Perform a wide range of duties, primarily focused on payroll processing.
03/29/2022: Fargo, ND
Process employee payroll and timecard data, ensuring that workers are paid appropriately.
01/13/2022: Durham, NC
Determine deductions, allowances and other withholdings.
02/28/2022: Austin, TX
Processing payment of wages and salaries.
03/31/2022: Seattle, WA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Payroll Assistant jobs
Typically earn either Business degrees or Accounting degrees.
03/05/2022: Muskegon, MI
Other than a diploma, they typically need only a sound work ethic and a positive approach to the job.
03/25/2022: Virginia Beach, VA
One year of payroll processing experience preferred.
01/24/2022: Montgomery, AL
Previous experience using Payroll or HRIS systems preferred, Paycom experience a plus.
03/19/2022: Fort Lauderdale, FL
Sufficient experience processing high-volume payroll, 5 years preferred.
03/31/2022: Riverside, CA
Step 3: View the best colleges and universities for Payroll Assistant.
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