Document Control/Mailroom Specialist - Hillsboro, OR.

Job Description:

Starts as a 6 month contract and can be extended for a full year. Must have a high school diploma.

Summary: The main function of the Document Management Specialist is to perform activities to effect the storage, retrieval, delivery, and maintenance of corporate records and documents.

Job Responsibilities:

Maintain records and imaging facilities, equipment, and electronic systems to ensure accuracy, integrity, and security of folders, and documents. Act as a resource for authorized users of document management services. Learn and utilize imaging system; read contractual and other complex documents to ascertain document indices; work effectively with peers and team members; learn variety of on-line systems. Analyze and identify complex business documents for paper or electronic storage. Categorize documents by type. Update inventory and data tracking tools to maintain document inventory data. File or image documents to appropriate storage location. Retrieve paper folders and documents for delivery. Maintain folders, documents, shelves, and system information to preserve accuracy, integrity, and accessibility of documents. Determine and effectively convey to customers upon request relevant information about folders, documents, and document management services. Cultivate an in-depth knowledge of current EDMS policies and procedures, and accurately communicate those in interactions with other Document management specialists. Actively contribute to efforts to identify and correct problems with systems, policies, procedures and practices. Provide timely and accurate information in support of quality control, performance management and data collection efforts.

Skills:

Microsoft, data entry, office support, mailroom, delivery

Additional Skills & Qualifications:

Basic PC user proficiency and data entry experience preferred or the equivalent combination of education and/or relevant experience.

PC skills, Database applications; organize workload and adjust work schedule to meet changing deadlines and special requests; proofread for accuracy.

Ability to safely Maneuver heavy carts, hand trucks, and other equipment.

Lift and carry boxes weighing up to 35 pounds (Frequent).

Shelve and retrieve files and boxes stored at heights varying from floor level to 10’

Education/Experience:

Minimum of High School diploma or equivalent. Basic office work experience.

Experience Level:

Entry Level

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.