ASM Affiliates (ASM) has an immediate opening for a full-time Project Accountant in our Carlsbad, California office. ASM is a 100% employee-owned company with more than 45 years of experience as a cultural resource management (CRM) consulting firm. ASM specializes in archaeology, history, architectural history and CRM with offices throughout the western U.S. and Hawaii. The successful candidate will be an integral member of our dedicated team of professionals and work in a collegial and positive environment.

This position is a hybrid of remote and on-site work (starting with 2- 3 days in office for training and potential for primarily remote). This role interfaces heavily with Operations, including Project Management, to ensure job costs are processed in accordance with company internal control procedures while providing a full range of financial and strategic analyst support to ensure optimal operational effectiveness.

Responsibilities

Project Accounting (60%)

· Understand the cash flow impact as it relates to operations and client invoicing

· Responsible for setting up multi-phase projects in Deltek Vision accounting system in accordance with the contract's billing requirements and ensuring contract information is accurate and timely for timesheet entry and proper revenue recognition

· Compile project cost estimates and monitor and control all project costs

· Analyze and process job related costs in a timely and accurate manner. This includes accounts payable for the assigned projects and overhead projects

· Process credit memos and debit memos as required

· Responsible for the entire monthly billing process including the preparation of invoices to clients according to client schedules (this requires good client relations skills)

· Prepare monthly cost reports including budget, profitability, forecast, actual and variance reporting

· Prepare weekly unbilled detail reports to identify and communicate unbilled/late billed costs to Senior Management Team

· Perform formal project closeout

· Perform account reconciliations to assist with monthly closing

Project Auditing (25%)

· Assist the Project Managers with project forecasts and project analyses;

Project Administration/Other (15%)

· Manage the collection of project accounts receivable

· Monitor and review subcontracts for billing requirements

· Assist with training of project set-up, billing and monitoring and documenting procedures

· Responsible for the maintenance of electronic and physical project files and ensuring project documentation is up to date (this includes such documentation as: contracts, change orders, consultant contracts and invoices)

· Assist, as needed, with yearly audit requirements

· Assist with other accounting related projects as they arise

· Participate in the implementation of management practices that focus on the continuous improvement of financial processes and procedures

· Prepare and request all required lien waivers

· Support accounting/financing department as needed

Qualifications

· Bachelor’s Degree in Accounting, Finance or Business-related field

· 1-2 years of experience in accounting or finance (AR, AP, GL and contract documents)

· Experience that informs a complete understanding of the US GAAP principles, practices, and systems of successful corporate accounting

· Excellent written and verbal communication skills

· Excellent organizational skills

· High level of detail-orientation

· Ability to effectively handle multiple tasks simultaneously

· High level of integrity, trustworthiness and reliability

· Ability to work independently, efficiently and follow-through

· Team player with focus on helping others

Compensation and Benefits

• Competitive salary that is commensurate with skills and experience
• Group medical, dental and vision after waiting period (if eligibility requirements are met)
• Company provided life insurance
• Paid vacation and sick time, plus up to 11 paid holidays per year
• 401k matching
• Bonus plan participation
• Employee Stock Ownership Plan (ESOP)

Please apply by sending a cover letter and resume to with Subject line: Project Accountant.

ASM Affiliates, Inc. is an Equal Opportunity Employer

Job Type: Full-time

Pay: $23.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Work from home

Physical setting:

• Office

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

COVID-19 considerations:
All employees are required to be fully COVID-19 vaccinated prior to the first day of work unless a reasonable accommodation is approved.

Education:

• Bachelor's (Preferred)

Work Location: One location