Vision is nothing without execution.

Artisan Stoneworks is a leading marble and stone contracting firm with a 25-year history in providing custom stonework to high-profile luxury retail and residential projects nationwide.

We are a best-of-breed contractor with a stellar reputation in our field.

If you are an Administrative Assistant looking to join a team that is passionate about their work, enjoys collaborating and sharing best practices then Artisan Stoneworks could be a perfect match for you!

Summary
Responsible for assisting the President and Controller in performing general office duties, assisting in data entry, and providing executive and administrative support
Essential Duties and Responsibilities
• Answer telephones and greet visitors in a professional and courteous manner
• Take inventory of supplies on a regular basis (no less than every two weeks). Re-order supplies so that proper levels are maintained, and supplies are always in stock
• Open, process, and distribute incoming and outgoing mail daily
• Create and maintain Company human resource files and assist with onboarding process and paperwork
• Set-up new vendors in Accounting System according to Artisan process and procedure
• Process Credit Applications or Credit Requests as needed
• Assisting Controller with other ad hoc projects and tasks as needed
• Assist President in staying on task and on point with completing high level deliverables relating to the execution of strategy, hiring, performance reviews, etc.
• Plan and prioritize weekly schedules ensuring time is protected and respected, streamlining access for President’s time and attention
• Attend weekly meetings between the President and Managers and create minutes, action items and follow ups
Skills and Qualifications;
• Proficient in the use of Microsoft Excel, Word, and Outlook
• Proficient in drafting general office correspondence

Competencies:
• Must have excellent written and oral communication skills
• Ability to prioritize and perform work within required time constraints
• Superior time-management skills and be comfortable transitioning between
multiple tasks throughout the day
•Works well in a group environment and uphold company Mission and Values
• Trouble shoot, problem solve and overcome obstacles in a timely manner by gathering and analyzing information, communicating with coworkers, vendors and clients as needed

Education/Experience:
• High School Diploma or equal is required, some college preferred
• Light Bookkeeping and/or prior accounting experience preferred, but not required