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Executive Assistant

San Diego, CA | Full Time
13 Days Ago

Job Description

The Position

The Executive Assistant will provide high-level administrative support to the executive team in San Diego. The person in the position will be a trusted partner to the executive team and provide practical daily support.  The successful individual fosters relationships across the company and produces and maintains records as needed by individual executives in support of the company’s goals.  The successful individual will gain an understanding of the company’s business and in time and with guidance will learn to apply their business sense to resolve routine issues.  The ideal individual exercises good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. 

Responsibilities:

  • Provide daily administrative support to the executive team as requested by individual executives, including scheduling meetings, handling routine and non-routine issues, document production and maintenance, and other related tasks.
  • Serve as a liaison to the Board of Directors, including coordinating logistics for meetings and other communications for the Board including scheduling, travel, and materials for the meetings in the company’s board.
  • Manage sensitive matters with a high level of confidentiality and discretion especially confidential information and decisions directly impacting the operations of the company.
  • Organize complex calendars and schedules, resolving any scheduling issues
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents.
  • Arrange travel and accommodations for executives.
  • Prepare expense reports.
  • Be responsive to emails/texts/phone calls, with contact outside normal business hours, as needed
  • Represent the company and the executive team in a positive light through great follow-through skills and sound judgment.
  • Prepare for efficient interactions by reading, researching, collecting, and analyzing information and asking relevant questions. 
  • Participates in the smooth operations of the office; pitches in as needed for office and company events.
  • Complete adhoc projects as assigned.

Skills and Qualifications:

  • Bachelor's degree preferred
  • 5 years of related experience required in working in an administrative role.
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Ability to communicate effectively and professionally; interacts with colleagues and external contacts in a confident, professional manner.
  • Excellent time management and prioritization skills; proven ability to meet deadlines.
  • Ability to function well in a fast-paced, team-oriented environment.
  • Ability to think outside of the box with a sense of urgency when necessary. 
  • Availability for occasional overtime work as dictated by the needs of business for projects and meetings.

Company Overview

  • Website arrowheadpharma.com
  • Headquarters Pasadena, CA
  • Size 200 - 500
  • Founded 1989
  • Type
  • CEO CHRISTOPHER ANZALONE
  • Revenue $50M - $200M
  • Industry Biotechnology
  • About arrowhead pharmaceuticals
  • Arrowhead Pharmaceuticals, Inc. develops medicines for the treatment of intractable diseases in the United States. The company's pipeline include ARO-AAT, a RNA interference (RNAi) therapeutic candidate for the treatment of liver diseases associated with alpha-1 antitrypsin deficiency; ARO-APOC3 to treat hypertriglyceridemia; ARO-ANG3 to reduce production of angiopoietin-like protein 3; ARO-ENaC to reduce production of the epithelial sodium channel alpha subunit in the airways of the lung; and ARO-HIF2 for the treatment of clear cell renal cell carcinoma. It is also involved in the development ... of ARO-HBV, a third-generation subcutaneously administered RNAi therapeutic candidate to treat chronic hepatitis B virus infection; AMG 890 to reduce production of apolipoprotein A; and ARO-AMG1 for treating undisclosed genetically-validated cardiovascular target. Arrowhead Pharmaceuticals, Inc. has collaboration and license agreement with Amgen, Inc.; and Janssen Pharmaceuticals, Inc. to develop RNAi therapeutics. The company was formerly known as Arrowhead Research Corporation and changed its name to Arrowhead Pharmaceuticals, Inc. in April 2016. Arrowhead Pharmaceuticals, Inc. was incorporated in 1989 and is headquartered in Pasadena, California. More

Skills for Executive Assistant

The job skills required for Executive Assistant include Administrative Support, Scheduling, Presentation, Microsoft Office, PowerPoint,and Confidentiality etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Executive Assistant

The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.