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Job Description

Arizona Autism Charter Schools, Inc.  seeking an Executive Assistant to support the charter’s Founder & Executive Director and the executive team. The Executive Assistant will manage sensitive and confidential matters with the highest level of professionalism as a representative of the charter’s executive team. In addition to logistical and clerical duties, this position will be assigned special projects in critical growth areas that are important to the charter’s mission and growth plans.

 Duties: 

  • Serves as a liaison between the executive team and other charter administrators, community and business groups, teachers, staff and the public as directed. 
  • Assists with scheduling the Executive Director’s calendar strategically and communicates with various internal and external stakeholders to schedule meetings. 
  • Assists with email management for the Executive Director. 
  • Assists with finance tasks and serves as a liaison between the charter and the external finance firm (ADI).
  • Under direction of the Executive Director, assists with special projects which may include database management, communications and internal and external events. 
  • Produce reports and presentations as needed. 
  • Assists with grant preparation and reporting. 
  • Assists with social media as directed by executive leadership. 
  • Composes and creates responses to letters, invitations, surveys and requests as directed. 
  • Serves as a gatekeeper to the Executive Director.
  • Assists with Board of Directors meetings and packets.
  • Plans, coordinates, and implements special events and all staff meetings such as holiday parties, welcome back events, quarterly planning meetings, team-building events, etc. 
  • Other special projects as assigned by the Executive Director or Chief of Staff


Minimum Qualifications:

  • 3-5 years of experience assisting executive level leadership in a school or non-profit setting required
  • Bachelor’s degree is required
  • Experience with ADE and school finance a plus
  • Exceptional organizational skills with the ability to prioritize tasks and meet deadlines
  • Must have attention to detail and be a problem solver who takes initiative 
  • Demonstrates the ability to communicate clearly and effectively, both orally and in writing
  • Familiarity with Google and/or Microsoft Suite, including proficiency with word processing, spreadsheets, email and calendar programs, preferred
  • Valid Arizona fingerprint clearance card required  


Benefits

  • Medical, Dental, Vision, Life Insurance, and many other benefits
  • Paid Time Off 
  • 401K with company match
  • Paid school breaks and holidays!


ADA AND OTHER REQUIREMENTS:

Positions in this class require:  stooping, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.


Light Work:  

Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. 


Working Conditions:  

Work is routinely performed in an indoor office environment.


The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Arizona Autism Charter Schools, Inc. is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Arizona Autism Charter Schools, Inc. does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.

Skills for Executive Assistant

The job skills required for Executive Assistant include Scheduling, Presentation, Planning, Leadership, Attention to Detail,and Social media etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Executive Assistant

The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.