Job Summary:

The Administrative Assistant will provide high-level administrative support to the VP. This right person for this position will have a positive attitude, driven toward success, have excellent organizational skills. Additionally, this person loves working in a support role, learning many facets of the business and is confidential. This person will be working with payroll, HR files, AR, AP and should enjoy customer service, such as speaking with customers and building business relationships.

 Duties/Responsibilities:

• Provides high-level administrative support and assistance to the VP and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned such as assistance with Fleet, inventory and accounting.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced.
• Extensive knowledge of office administration, HR, clerical procedures, accounting and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Education and Experience:

• High school diploma required; 
• At least four years of related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• This is NOT a work from home position.