Part of the ApotheCom Client Services team, the Project Coordinator provides comprehensive team, administrative, and project support to ensure effective overall management of accounts and execution of deliverables. This role directly supports Client Services Directors and Program Managers, and broader team members, to ensure that projects and services consistently meet client needs.

The Project Coordinator interacts with internal departments including Scientific, Creative, and Finance to assure that projects and deliverables are delivered on-time and within budget to the satisfaction of the client.

Responsibilities:

• Assist teams in addressing and responding to client requests
• Assist in anticipating and fulfilling client needs
• Coordinate electronic and paper file management, including resources and product files
• Coordinate project archiving
• Conduct research as requested
• Assist in fulfilling client deliverables, including securing meetings and submissions requirements
• Coordinate preparations for client status meetings and publication team meetings or other client meetings
• Monitor and update project status, including tracking projects, key messages, clinical trials, and contacts
• Coordinate abstract and manuscript submission preparation and conduct follow-up as necessary
• Provide assistance to author and client presenters as necessary
• Process client expense and honoraria
• Maintain bibliography and author file (research and updates)
• Coordinate revisions for client reports
• Contact and follow-up on status of projects/publications with clients and external authors as needed
• Perform other duties as required or assigned
• Record all client project time and absentee time into the time sheet system on a weekly basis
• Complete other administrative tasks (such as travel expense forms) in timely manner
• Perform responsibilities in professional manner, meeting company mission and goals

Requirements:

• Bachelor’s degree and/or 1-2 years’ direct experience in project/program coordination support in timeline and project management
• Organizational and critical thinking abilities
• Excellent written and verbal communication skills
• Ability to perform basic research given a stated need
• Comfort with working both independently and as a member of a team, ability to manage a flexible workload, often under tight deadlines
• Possession of a professional, approachable, and flexible demeanor
• Strong computer skills in Microsoft Office (Word, Excel, PowerPoint, Outlook), internet search engines. Datavision experience is a plus
• Familiarity with the medical/scientific publications industry, terminology and regulatory environment is a plus