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Project Coordinator

Greenville, SC | Full Time
4 Days Ago

Job Description

Company Overview

Thank you for your interest in joining our team. We’re committed to excellence. That’s why we invest in great people—knowledgeable, customer-focused, collaborative and responsive—who are trained for today’s problems and tomorrow’s solutions. We offer competitive wages, excellent benefits, and a positive work environment designed around the commitment to mutual respect and the challenge of contributing to the continued success of our organization. Explore our culture.

Summary/Objective: The Project Manager is the primary point of contact for Amsive clients, ensuring that all aspects of the project are fulfilled correctly and on time. The Project Manager is responsible for establishing and servicing client relationships through planning, executing, and finalizing project and program services for new and existing clients.

Essential Functions:

  • Manage projects and client communication for Amsive’s direct and critical mail production clients.
  • Manage project implementation for new clients; create project documentation, and coordinate with Sales and client to finalize contracts.
  • Be an advocate and voice for the client within Operations working to ensure the quality and accuracy of work completed.
  • Build & maintain relationships with clients.
  • Support Senior Project Manager in handling more complex clients.
  • Create and manage demanding client timelines for mailings/projects.
  • Create and proactively manage internal timelines for mailings/projects through proactive communication and facilitating project team meetings as needed.
  • Create project plans, specifications, and job instructions for all departments to ensure project is completed accurately and on time for the client.
  • Collaborate with purchasing/estimating department on job quotes and procurement of materials.
  • Communicate effectively with production scheduler to develop realistic timelines.
  • Communicate effectively with data processors and programmers about specific data requirements.
  • Execute change management process as needed to ensure quality and capture associated costs.
  • Collaborate with purchasing/estimating department on job quotes and procurement of materials.
  • Mitigate client issues effectively following escalation procedures on any issues that may arise.
  • Close project by facilitating invoicing process.
  • Maintain knowledge of customer requirements and keep detailed, accurate records of changes to client processes.
  • Achieve a general understanding of art and print specifications.
  • Achieve a strong knowledge of USPS policies and procedures.
  • Achieve a working knowledge of all internal programs and processes.
  • Sample tasks include the following:
    • Create production samples for projects.
    • Monitor inventory levels and ensure sufficient inventory is on hand for mailings.
    • Maintain client postage accounts.
    • Mitigate client issues effectively, engaging Sales on any issues that may arise.
    • Provide reports as requested by clients.
    • Verify that all mail drops have been completed.
    • Verify quality control of DirectLink checklist is complete.

Competencies:

  • Strong Organizational Skills
  • Teamwork
  • Internal/External Relationship Management
  • Personal qualities of integrity, credibility, and commitment to corporate mission
  • Critical Thinking/Analytical Skills
  • Time/Task Management
  • Verbal/Written Communication Skill
  • Flexible/able to manage and prioritize multiple tasks well

Supervisory Responsibilities: None

Work Environment: This job routinely functions in a standard office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    • While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
    • This position requires the ability to occasionally lift office products and supplies, up to 15 pounds.
    • Must be able to work at a desk for extended periods of time. Visual acuity required for PC work; reading of materials, and computer-based tools.

Position Type/Expected Hours of Work: This is a full-time exempt position, requiring an average of 40-50 hours per week, Monday through Friday, 9:00 - 5:30pm. Occasional weekend work may be necessary. Additional hours may be required, and schedules may be changed to meet business requirements and complete projects.

Travel: N/A

Required Education and Experience:

  • Bachelor’s Degree or equivalent to highly relevant experience in similar role or 2 years’ experience as Account Coordinator at Amsive.
  • Relevant industry experience preferred
  • Able to be a team player through relationships, cross-training and back up other teams members as needed
  • Ability to learn and understand the USPS regulations for the Print, Direct Mail, Direct Marketing, Advertising and Business Services related industry
  • Proficient in Microsoft Office application software

Additional Eligibility Qualifications: None

Security Clearance: Amsive is a Federal Contractor, and this position may require government security clearance for certain projects.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

If you need any assistance seeking a job opportunity at Amsive, or if you need reasonable accommodation with the application process, please call (331) 318-7800.

Amsive is proud to be an Equal Opportunity Employer. We are committed to building a supportive and inclusive environment for all employees.  It is Amsive’s continuing policy to provide equal employment opportunity and not to discriminate on the basis of race, color, religion, pregnancy or childbirth, marital status, national origin, ancestry or citizenship status, age, disability, sex, sexual orientation, gender identity, veteran status or any other characteristic protected by applicable federal, state or local laws. This policy applies to all aspects of employment, including (but not limited to) application for employment, recruiting, hiring, compensation, benefits, promotions and transfers, training, layoffs, rehires, termination of employment and all other terms and conditions of employment.

As part of the Company's equal employment opportunity policy, Amsive will also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.

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Skills for Project Coordinator

The job skills required for Project Coordinator include Planning, Microsoft Office, Written Communication, Organizational Skills, Project Documentation,and Teamwork etc. Having related job skills and expertise will give you an advantage when applying to be a Project Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Project Coordinator. Select any job title you are interested in and start to search job requirements.

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Career Path for Project Coordinator

The following is the career advancement route for Project Coordinator positions, which can be used as a reference in future career path planning. As a Project Coordinator, it can be promoted into senior positions as a Planner Scheduler IV Construction that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Project Coordinator. You can explore the career advancement for a Project Coordinator below and select your interested title to get hiring information.

How to Become a Project Coordinator

If you are interested in becoming a Project Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Project Coordinator for your reference.

Step 1 Understand the job description and responsibilities of a Project Coordinator

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Step 2 Knowing the best tips for becoming a Project Coordinator can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

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