Description

• Works with ABSI staff to prepare annual budget and ongoing financial projections.
• Enter all expenses and revenue as received into “Back Office” spreadsheet and reconcile with Solver. Inform each business line director of financial issues should any arise.
• Code and process all receipts/revenue and invoices/expenses through AvidXchange.
• Report to team, on a monthly basis, the income statement by natural and by dept.

Relationship Management & Customer Service

• Works with ABSI Team to ensure all phone and email boxes for business lines/solutions are managed on a consistent, ongoing basis and that all inquiries are forwarded to the appropriate ABSI/ASAE staff.

Business Operations & Governance

• Assist in oversight of compliance processes required by the financial products offered through ABSI.
• Assist in planning for and administration of board and committee meetings to include the Key Committees.
• Maintain lists and updates of committee members.
• Assist in maintaining all ABSI – related websites are current to include the Key Committee websites. Support Governance Institute Activities.
• Maintain PlanAWare Disaster Recovery and Business Continuity requirements.
• Support President’s responsibilities as needed.
• Maintain the supply inventory.

Event Management & Staffing

• Work with internal colleagues and stakeholders and external providers and stakeholders as needed
• Coordinate all sponsorship benefits, including signage, slides, talking points and shipments of materials.
• Assist solution providers/team members associated with all business lines/solutions with registration and participation in ASAE’s major meetings and other events.
• Coordinate the planning for the annual ASAE Summit Awards Dinner and related events, including invitations and responses. Work with the APAC team to ensure appropriate seating of all ABSI/AIC Board members and ABSI providers, team members and staff.
• Coordinate the invitation process with the ASAE Volunteer Relations Team for the annual ASAE Leaders Retreat for all ABSI/AIC Board members and ABSI providers, team members, and staff.
• Assist in coordinating ABSI’s ASAE Annual Meeting presence, including, but not limited to, exhibit spaces, educational events, networking activities, and shipments with the goals of maximizing awareness of ABSI’s entire portfolio of solutions and generating leads.
• Assist with coordination, including shipments, A/V, set-up and staffing, of ASAE Business Solutions booths at various ASAE conferences and other committee meetings.
• Assist with webinar set-up through Aptify and Abila systems

Supervisory Responsibility
This position has no supervisory responsibilities. 

Work Environment
This position operates in a professional office environment and routinely uses standard office equipment. This position is eligible to participate in the work from home program. 

Physical Demands
This position must be able to lift up to 25 lbs. 

Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. 

Required Education and Experience

• Bachelor’s degree or equivalent experience with five (5) or more years’ experience in a professional role involving office/operations management, accounting, governance, or other equivalent experience.

Preferred Education and Experience

• Work or volunteer experience with associations or nonprofits desirable
• Bookkeeping experience preferred

Additional Skills
Technical/Software Skills:

• Proficient with Microsoft Office and comfortable learning new technologies.
• Demonstrated success in project management and handling multiple priorities, and ability to effectively manage projects from start to finish.

Work Authorization/Security Clearance
Must be able to work legally within the United States without sponsorship.

Benefits Offered:

• Flexible Work from Home Arrangements
• Flexible Work Hours
• Casual Dress Code
• Medical, Dental, Vision
• Flexible Spending and Health Savings Account
• Generous 401k Retirement Plan
• Life and AD&D Insurance
• Short and Long-Term Disability Plans
• Employee Assistance Program (EAP)
• AFLAC Plans
• Legal & Identity Theft Protection Plans
• Company Paid Professional Development
• Tuition Reimbursement Program
• Personal Computer Purchase Program