Please make sure to attach your resume to complete your application. Summary: The ASPCA Finance Department provides the financial services necessary to support the program operations and our life-saving work for animals. The Finance Team has a collaborative working environment that encourages innovative thinking, continuous learning and active participation in program activities. The Accounts Payable Coordinator 1 assists the Accounts Payable Specialist and works hand in hand with the Accounts Payable Coordinator 2 in processing supplier invoices. The Accounts Payable Coordinator 1 is responsible for the processing of all invoices and ensures timely and accurate payment of invoices in accordance with ASPCA’s policies and procedures. This position will also assist in the reconciliation of Accounts Payable Supplier Statements as needed. He/she must be able to work as a team in a diverse cultural environment and be committed to improving the lives of animals. Responsibilities: Responsibilities include but are not limited to: Create Supplier Invoices (70%) Ensure the validity and accuracy of all supplier invoices and credit memos received Ensure that all submitted requests for payment have proper back-up documentation, accurate account coding, and required signatures for approval. Review invoices for proper General Ledger coding and classification (i.e. fixed asset, work-in-progress, prepaid expense, service contracts) as well as application to proper accounting period. Process inventory-related invoices and the related distribution of inventory-related items. Review and process invoice allocations to the various cost centers and update allocations based on updated figures. Manage and maintain invoices by matching invoices and packing/receiving slips. Enter invoices into the Workday system accurately and on a timely basis. Processes invoices for payment in accordance with vendor payment terms, taking advantage of all purchase discounts. Create Ad Hoc Payments (10%) Handle special check requests as required. Create refund request as an Ad Hoc payment category in Workday Customer Service (10%) Research supplier accounts and respond to suppliers inquires; maintain good relations with suppliers. Provide Accounts Payable records as requested by various Department Administrators. Reconcile Supplier Statements (5%) Verify supplier statements to the Accounts Payable supplier payment history. Assist Accounts Payable Specialist in identifying and resolving account discrepancies by investigating documentation. Special Projects (5%) Assist with the implementation of any system upgrades or implementations Other projects as assigned by manager Exemplifies the ASPCA’s Core Values: Has Commitment and dedication to improving the lives of animals Demonstrates Ownership and feels responsible for outcomes Believes in Team – that we are stronger together Seeks to Elevate others and reimagine what is possible Focuses on Impact, specifically making change for animals Qualifications: Ability to establish and maintain effective working relationships, Ability to handle highly sensitive information and maintain strict confidentiality, Ability to work in a fast paced environment, Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information, Knowledge in the use of software applications including Excel and Word. Knowledge of Workday a plus, Knowledge of Accounts Payable procedures in a computerized environment, Must be detail-oriented and be able to work in a meticulous, thorough and detailed manner, Proficiency in Microsoft Office (especially Excel), Strong mathematical and computational skills, Understanding of the importance of proper documentation Language: English Education and Work Experience: Associates: Accounting, Bachelors: Accounting, High School Diploma (Required) At least one year of accounts payable experience is required, High school diploma or GED required, Associate or Bachelor’s degree in accounting or equivalent work experience Our EEO Policy: The ASPCA is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances. Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the ASPCA’s standard application process, which will ensure an equal employment opportunity without imposing undue hardship on the ASPCA. Please inform the ASPCA’s People Team if you need an accommodation in order to complete any forms or to otherwise participate in the application process. Individuals seeking employment are considered without regards to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances. ASPCA is an Equal Opportunity Employer (M/F/D/V). Please don’t forget to attach your resume to complete your application.