American Ballet Theatre (ABT) is one of the greatest dance companies in the world. Since its founding season in 1940, ABT's mission has been to create, present, preserve, and extend the incredible repertoire of classical dancing for the widest possible audience. Headquartered in New York City, ABT is the only cultural institution of its size and stature to extensively tour, enchanting audiences for eight decades in 50 U.S. states, 45 countries, and over 480 cities worldwide. ABT's repertoire includes full-length classics from the nineteenth century, the finest works from the early twentieth century, and acclaimed contemporary masterpieces. In 2006, by an act of Congress, ABT was designated "America's National Ballet Company®."
The ABT Summer Intensive Assistant will provide immediate support for the day-to-day operations for ABT's Summer Intensive programming. They will interact heavily both in-person and virtually with students, faculty, accompanists, and prospective families. The Assistant must be able to work in-person and be onsite at American Ballet Theatre during all Summer Intensive programming, as they are responsible for opening and/or closing studios. The Assistant position requires a high level of professionalism, good instincts, confidentiality, positive energy, and a can-do attitude.
Responsibilities

• Assist the Summer Intensives Director in organizing and planning all aspects of ABT's 30 city Summer Intensive audition tour.
• Maintain audition tour databases and all paperwork for ABT's New York, Collegiate and satellite Summer Intensive and Young Dancer programs.
• Answer student, parent or dance school calls, mail and e-mails regarding information about pre-registration, auditions, registration and general Summer Intensive program questions.
• Data processing of all students (4,500 ) on the national audition tour and their audition results and enrollment.
• Monitor and process payments and maintain enrollment data for approximately 1,200 enrolled students.
• Assemble and distribute student handbooks, evaluations, and housing information to enrolled students.
• Monitor students in the National Training Scholar program and report their progress to the Summer Intensive Director and Artistic Director.
• Coordinate with Bursar to track tuition payments, account balances and scholarships for enrolled students.
• Provide general administrative assistance during the Collegiate and New York Summer Intensives and Young Dancer Summer Workshop, including creating weekly schedules, taking attendance, monitoring counselors and studios and managing the backstage area during studio rehearsals, tech rehearsals, and the final performance.
• Other duties as assigned by the Managing Director of Education and Artistic Director or Summer Intensives.

Essential Skills and Qualifications

• Proficiency in Microsoft Word and Excel required; knowledge of PowerPoint, Salesforce a plus.
• Extremely organized, attentive to detail, and able to manage and prioritize multiple projects in a fast-paced environment.
• Excellent writing skills, telephone manner and interpersonal skills.
• Demonstrated ability to work productively with artists, students, parents, and educators.
• Must be an adept problem solver and multi-tasker.
• Must act with discretion and respect confidentiality, in a customer service-oriented environment.
• Collaborative team player - energetic, enthusiastic, positive, and personable - with the ability to build relationships with stakeholders including staff, Board Members and their assistants, ED contacts, external partners and donors.
• Proven ability to interact clearly and effectively with a broad range of people.
• Ability to handle confidential and sensitive information with discretion and diplomacy is critical.
• A passion for and knowledge of the performing arts is a plus. Must be available onsite to work in-person

$0 - $40,000 a year
American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.