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American Paradigm Schools
8101 Castor Avenue Philadelphia, PA 19152
Discovering Excellence Through Cultivating Differences
American Paradigm Schools are dedicated to equity and excellence for all learners, while celebrating the uniqueness of our communities. Our values drive our dedication to providing a world class education.
Position: Accounts Payable/ Account Receivable
Position type: Full Time
Position location (School): First Philadelphia Preparatory
Department: Administrative Assistant
Employment status: Exempt
Employment duration: 12 months
Position Summary:
Processes all accounts payable and receiving. Receives approved purchase order requests through and reconciliations
Major Responsibilities
Purchasing
Receives approved purchase order requests through the accounting system.
Accounts Payable
Responsible for the set up of new vendors in accounting system; including updating of
vendor file with all pertinent information; including the receipt of W9's on file for all
vendors.
Weekly (according to the AP Schedule) you will receive invoices from the school.
o AP Transmittal - listing all invoices that have been approved for processing.
o Confirm each invoice listed on transmittal is accounted for in package.
Code each invoice, in accordance with the PA State Chart of Accounts, and enter all
accounts payable into the accounting system.
o API Report (a listing of everything entered) will be given to the Business
Manager; review of coding and final approval to print.
Check Printing
o Each check will be stamped with a voucher approval
o Prepared by & Business Manager must initial all vouchers before sending to the
school.
o Update Check Tracking Log
Check Mailing
o Mail all vendor checks once received back from the school
o Update Check Tracking Log
Accounts Payable Voucher File
o Accountable for all vouchers (Filed in numeric order)
o Ensure that all sets of initials are on voucher
(Prepared by: / Approved / CEO Approval)
Maintains allocation tables for medical, dental and STD/LTD & Life
Processes credit card reconciliations (accountant should receive first to confirm and/or
enter the coding; then gives to the processor for entering into the system).
Knowledge, Skills and Abilities
required of this position and performs all other duties as assigned
Education and certifications
Physical Requirements
American Paradigm Schools are Caring School Communities.
Relationships are the foundation of classroom and school life and underpin teaching, learning, and prosocial development. Building relationships and fostering students' sense of community are a critical part of our work at APS and as such, we have partnered with the Collaborative Classroom to implement the Caring School Community Model in all of our schools.
Caring School Community model builds positive classroom and schoolwide communities while developing students' social and emotional learning (SEL) skills and competencies. It is designed to help students become caring, responsible members of their school communities and, ultimately, to grow into humane, principled, and skilled citizens of a democratic society. The lessons in the program help faculty and staff create a warm, safe, and disciplined school environment where all community members can develop the skills and dispositions they need to interact constructively with others.
All employees at American Paradigm Schools are expected to be true champions of the Caring School Community Program.
Full Time
09/29/2022
11/03/2022
ap-schools.org
Philadelphia, PA
200 - 500