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American Paradigm Schools is Hiring an Accounts Payable Near Philadelphia, PA

American Paradigm Schools

8101 Castor Avenue Philadelphia, PA 19152

Discovering Excellence Through Cultivating Differences

American Paradigm Schools are dedicated to equity and excellence for all learners, while celebrating the uniqueness of our communities. Our values drive our dedication to providing a world class education.

Position: Accounts Payable/ Account Receivable

Position type: Full Time

Position location (School): First Philadelphia Preparatory

Department: Administrative Assistant

Employment status: Exempt

Employment duration: 12 months

Position Summary:

Processes all accounts payable and receiving. Receives approved purchase order requests through and reconciliations

Major Responsibilities

Purchasing

Receives approved purchase order requests through the accounting system.

Accounts Payable

Responsible for the set up of new vendors in accounting system; including updating of

vendor file with all pertinent information; including the receipt of W9's on file for all

vendors.

Weekly (according to the AP Schedule) you will receive invoices from the school.

o AP Transmittal - listing all invoices that have been approved for processing.

o Confirm each invoice listed on transmittal is accounted for in package.

Code each invoice, in accordance with the PA State Chart of Accounts, and enter all

accounts payable into the accounting system.

o API Report (a listing of everything entered) will be given to the Business

Manager; review of coding and final approval to print.

Check Printing

o Each check will be stamped with a voucher approval

o Prepared by & Business Manager must initial all vouchers before sending to the

school.

o Update Check Tracking Log

Check Mailing

o Mail all vendor checks once received back from the school

o Update Check Tracking Log

Accounts Payable Voucher File

o Accountable for all vouchers (Filed in numeric order)

o Ensure that all sets of initials are on voucher

(Prepared by: / Approved / CEO Approval)

Maintains allocation tables for medical, dental and STD/LTD & Life

Processes credit card reconciliations (accountant should receive first to confirm and/or

enter the coding; then gives to the processor for entering into the system).

  • All other tasks that may be assigned

Knowledge, Skills and Abilities

  • Ability to physically perform the duties and to work in the environmental conditions

required of this position and performs all other duties as assigned

  • Must be organized and be able to multi-task

Education and certifications

  • High School Diploma, required

Physical Requirements

  • Sitting
  • Walking
  • Standing
  • Talking
  • Pushing
  • Driving
  • Lifting 20-25 Lbs.
  • Moving Up and Down from a seated position
  • Restraining
  • Walking up and down stairs

American Paradigm Schools are Caring School Communities.

Relationships are the foundation of classroom and school life and underpin teaching, learning, and prosocial development. Building relationships and fostering students' sense of community are a critical part of our work at APS and as such, we have partnered with the Collaborative Classroom to implement the Caring School Community Model in all of our schools.

Caring School Community model builds positive classroom and schoolwide communities while developing students' social and emotional learning (SEL) skills and competencies. It is designed to help students become caring, responsible members of their school communities and, ultimately, to grow into humane, principled, and skilled citizens of a democratic society. The lessons in the program help faculty and staff create a warm, safe, and disciplined school environment where all community members can develop the skills and dispositions they need to interact constructively with others.

All employees at American Paradigm Schools are expected to be true champions of the Caring School Community Program.

Job Summary

JOB TYPE

Full Time

POST DATE

09/29/2022

EXPIRATION DATE

11/03/2022

WEBSITE

ap-schools.org

HEADQUARTERS

Philadelphia, PA

SIZE

200 - 500

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