7857 Administrative Office Assistant Jobs in United States

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Administrative Office Assistant

$52k-66k (estimate)
Full Time 3 Months Ago

Administrative Office Assistant


We are looking for a responsible Administrative Office Assistant to perform a variety of administrative and clerical tasks for a very busy Medical Recruitment Firm located in Nyack, NY. Duties of the Administrative Office Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.


  • Answer and direct phone calls
  • Organize and schedule appointments
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Maintain contact lists
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers


  • Proven experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus





Hammond, IN



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American Medical Associates
Full Time
$89k-125k (estimate)
2 Weeks Ago
American Medical Associates
Full Time
$110k-139k (estimate)
2 Weeks Ago
American Medical Associates
Full Time
$76k-89k (estimate)
2 Weeks Ago

The job skills required for Administrative Office Assistant include Attention to Detail, Time Management, Written Communication, Verbal Communication, PowerPoint, Problem Solving, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Office Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Office Assistant. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Administrative Office Assistant positions, which can be used as a reference in future career path planning. As an Administrative Office Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Office Assistant. You can explore the career advancement for an Administrative Office Assistant below and select your interested title to get hiring information.

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If you are interested in becoming an Administrative Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Office Assistant for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Administrative Office Assistant job description and responsibilities

Administrative Assistants are responsible for many clerical tasks to ensure the staff can communicate and work efficiently.

04/05/2022: Indianapolis, IN

Administrative assistants are responsible for confidential and time sensitive material.

04/28/2022: Hopkinsville, KY

Provides administrative support to an individual, team, department or group in an organization.

03/29/2022: Portland, OR

Responsible for clerical and organizational tasks like file organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.

02/18/2022: Orange, CA

Administrative assistants organize files, draft messages, schedule appointments, and help out other staff.

04/11/2022: Topeka, KS

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Administrative Office Assistant jobs

Being an administrative assistant can lead to several different career opportunities.

02/18/2022: Santa Barbara, CA

The core duties and responsibilities of an Administrative Assistant revolve around supporting others.

02/13/2022: Nassau, NY

Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication.

04/16/2022: Las Cruces, NM

To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate.

05/07/2022: Durham, NC

Learn more about the different administrative assistant roles and responsibilities with the admin assistant job description.

02/09/2022: Biloxi, MS

Step 3: View the best colleges and universities for Administrative Office Assistant.

Butler University
Carroll College
Cooper Union
High Point University
Princeton University
Providence College
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