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Job Description

The Ailey School is seeking a motivated and personable team player to work in Registrar’s Office of The Ailey School. The Registrar organizes, implements, and maintains the school’s registration and record keeping systems for its professional division students.  Primary responsibilities include, but are not limited to:   Creates and inputs into PCR’s Scheduling Module the master schedule of classes for each term.   Supervises and administers the input of all professional division student class schedules for students enrolled for Fall, Spring and Summer semesters into Student Information System. Maintains class sizes within capacity limits and provides class enrollment numbers to Co-Directors.  Distributes schedules to students each term. Makes all approved class schedule changes.   Supervises and maintains the attendance input by faculty in the PCR Administrator Module. Trains new faculty on how to take attendance in Faculty portal and troubleshoots system as needed.   Processes daily class attendance in the PCR Administrator Module for Fall, Spring, and Summer terms. Coordinates with Admission’s Office and Faculty Advisors for excused absence entries and notates in student records accordingly.   Drafts and issues reports with the data this position maintains for the School’s internal needs and externally, as appropriate. Create/Run queries in the PCR DAT as needed.   Supervises and executes the preparation and distribution to and collection from faculty of all professional division student evaluation forms each semester. Calculates final term grades adhering to Ailey School rubric/guidelines. Enter grades into the PCR Administrator Module.   Advises the Co-Directors, Faculty Advisors and school staff about those students who have failed to make satisfactory progress, have poor attendance, or have been placed on probation or dismissed.   Based on class capacities each semester and in consultation with the Co-Directors, determines which classes are open to the public.  Works in conjunction with the School Scheduling Administrator to update open classes in Mindbody.   Creates and maintains transcripts and sends official transcripts upon request.   Collects student photos for student IDs and creates, distributes student ID cards.  Replaces upon request.   Relays all student communication on behalf of the Ailey School. Such as class changes, policy reminders, holiday breaks, important announcements, etc.   Will assist with some Bursar/Business Office assignments TBD.   Will assist with some Junior Division registration assignments:   Create Master Schedule of JD classes in PCR for Fall/Spring and Summer. Assist in updating next year’s re-enrollment status for current students. Assist in enrolling JD students in courses as needed. Coordinate with JD Associate Director to close out the school year in the PCR database. Additional support for JD enrollment and attendance as needed.   Skills/Qualifications   Excellent interpersonal, written, and verbal communication skills  Strong organizational, prioritization and time management skills  Demonstrate excellent teamwork  Must be detail oriented, efficient, and have accurate data entry skills  Demonstrate initiative and be a self-starter  Strong Proficiency in Excel  Experience working with a Student Information Systems desirable    Education/Experience:  BA or BS a plus and/or relevant administrative experience working in an educational and/or dance environment.    To apply for this position visit https://www.alvinailey.org/about/job-opportunities, locate the job and click on the apply link and upload one file (accepted formats include .doc, .docx, .txt, or .pdf) that contains the following items:   Applications will not be considered without submission of these required items: Cover letter detailing your interest in this position Resume Contact information for three professional references   No phone calls please.

Skills for Registrar

The job skills required for Registrar include Scheduling, Verbal Communication, Data entry, Spring, Student Information Systems,and Time Management etc. Having related job skills and expertise will give you an advantage when applying to be a Registrar. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Registrar. Select any job title you are interested in and start to search job requirements.

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Career Path for Registrar

The following is the career advancement route for Registrar positions, which can be used as a reference in future career path planning. As a Registrar, it can be promoted into senior positions as an Assistant to the President Higher Ed that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Registrar. You can explore the career advancement for a Registrar below and select your interested title to get hiring information.