Overview

ALS provides a broad range of testing and analytical services to a wide variety of end markets and industries around the globe. We continue to remain at the forefront of the testing services industry, building an enviable reputation.

Responsibilities

General Accountability:

Provides general administrative support to the ALS-Irvine and AIT office management team and maintains front office responsibilities.

Specific Responsibilities:

• Purchases office supplies and monitors inventory and laboratory supplies; may work with vendors in negotiation pricing and delivery options
• Preparation of invoices utilizing Laboratory Information Management Software (LIMS).
• Interact with clients and Project Managers to ensure Purchase Orders and Contracts are current and correct 
• Work with clients, Corporate Accounts, and Project Management to collect on outstanding invoices.
• On occasion, assist with the receiving of samples from clients.
• Matches packing lists/receipts to vendor bills for accuracy and submits to corporate Accounts Payable for processing
• Drafts and edits general correspondence as requested with attention to detail and accuracy
• Assists with new hire paperwork and the corporate on-boarding process
• General filing and retention duties
• Picks up and distributes company mail
• Receives and processes deliveries at front desk
• Opens and closes the reception area ensuring visitors and employees are handled in a professional and courteous manner
• Professionally answers telephone calls, route callers to appropriate individual or takes detailed messages

Qualifications

Required Knowledge, Skills & Abilities:

• Good working knowledge of office procedures and general office equipment
• Must be computer literate and be able to conduct internet searches
• Abel to communicate well in English orally and in writing
• Excellent communication skills with the ability to work in a team environment
• Excellent organizational ability with attention to detail

Required Qualifications:

• High School graduate or General Education Degree (GED)
• 3-5 years’ experience in an office environment
• Knowledge of computer processes & software, i.e. MS Windows, MS Office package
• Ability to speak and hear clearly while communicating with visitors and staff

Physical Demands:

Physical and visual activities include long hours sitting and using office equipment and computers and some light lifting of supplies and materials from time to time.

Work Conditions:

The job is in an inside environment and requires interaction with visitors, delivery personnel and office/technical personnel; may be interrupted frequently while performing job duties and may work under tight deadlines at times.

We would like to thank everyone for their interest in ALS but only candidates selected for an interview will be contacted.

"ALS Group is proud to be an equal opportunity employer committed to achieving and maintaining a workforce which reflects and affirms the diversity of our society"

ALS is a VEVRAA Federal Contractor. EOE AA Minority, Female, Veteran, Individuals with Disabilities 

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