POSITION OVERVIEW

The Role: Do you want to work for a successful company in a fast-paced, multi-tasking environment where every day is new and exciting? This is your opportunity. If this sounds like a perfect fit for you, our Alliance Leadership team is looking for a dynamo Executive Administrative Assistant and would love to hear from you! Specifically, we are seeking a high-energy, detail-oriented person with a friendly, flexible personality able to handle everything that comes your way.

TOP 5 RESPONSIBILITIES

1. Have a passion and excitement for multi-tasking and the ability to switch responsibilities effortlessly.
2. Entirely customer-centric (your customer is our Alliance Leadership Team)!
3. Always positive, team-oriented attitude, consistent and thorough follow up
4. Tech savviness. You have a strong ability to navigate through various software programs and social media platforms.
5. Are diplomatic and have an exceptionally clear communication style.

Responsibilities

As an Executive Administrative Assistant, a typical day might include the following:

• Responsible for a broad variety of administrative tasks including managing active calendar appointments, monitoring, and responding to emails, organizing travel and agendas, completing expense reports composing and preparing confidential correspondence.
• Researches, prioritizes and follows up on incoming issues and concerns- including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Prepares PowerPoint presentations
• Prioritizes conflicting needs handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures.
• Assists in coordinating management team meetings, off-sites, and all-hands meetings.
• Maintains reports in support of sales efforts.

Qualifications

• What we need from you to be successful in this role:
• High School diploma is required.
• 3-5 years of executive administrative experience supporting C-Level Executives.
• Requires excellent oral and written communication skills.
• Strong multi-tasking and organizational skills desired.
• Experience in both public and private companies preferred.
• Excellent skills in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Concur, Adobe Acrobat, and Social Media web platforms.
• Have the ability to work a flexible schedule outside of the core business hours.
• Outstanding phone and email etiquette

What we offer:

Alliance Automation benefits include, but are not limited to,

• Paid vacation,
• Sick time,
• Medical/Dental/Vision/life/disability,
• Retirement and more.
• We provide qualified employees with access to the following paid training opportunities
• A comprehensive online training program
• Vendor-certifieded training
• Customized internal curriculum.
• We provide our employees with a safe, clean climate-controlled work environment.