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Administrative Support
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Full Time 8 Months Ago
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Alakaina Family of Companies is Hiring an Administrative Support Near Washington, DC

The Alaka’ina Foundation Family of Companies (FOCs) has a potential need for Administrative support to the National Institute of Health (NIH) out of various locations throughout the United States. Locations include Washington, DC; Baltimore County, MD; and Montgomery County, MD.

POSITIONS MAY INCLUDE:

  • Deputy Program Manager – Manages one or more Task Orders, depending on the Contractor’s management structure; Must have a working knowledge of the contract and some degree of authority to perform the PM's role for limited periods of time when the Program Manager is unavailable; Requires college degree and at least four (4) years of relevant experience or a high school diploma and eight (8) years of relevant experience; Relevant experience required for this position involves project management experience performing tasks such as staffing, budgeting, and scheduling is required in this role; Experience in a scientific research or clinical environment or a Federal agency is preferred.
  • Administrative Assistant – Performs administrative functions including generic clerical skills such as greeting and directing visitors, fielding phone calls, scheduling meetings, responding to callers, taking minutes, composing memos, transcribing, developing presentations, generating reports, and monitoring invoices and expense reports; Must have basic computer skills to conduct internet research and perform data entry; Additional duties may include filing and faxing; A minimum of high school diploma or GED is required.
  • Administrative Assistant/Secretary - In addition to the Administrative Assistant duties, performs administrative and office support activities that require an ability to multi-task and assist multiple NIH employees at once; More advanced computer skills are required to perform word processing, spreadsheet management, and conduct more advanced internet research; Responsibilities include reviewing and disseminating memoranda to staff; conducting documents control for routing through office; preparing purchase request for small purchases, reviewing draft policies, standard operating procedures, and memoranda for grammar and format; coordinating travel and submitting data into the NIH travel system; compiling equipment requirements for office staff (e.g., laptops, printers, monitors); preparing training requests; and preparing matrix of office needs; A minimum of a high school diploma or GED and two (2) years of related work experience are required.
  • Sr. Administrative Assistant – In addition to the Administrative Assistant/Secretary duties, performs more complex administrative tasks and will typically be supporting senior-level staff; Advanced computer skills and internet research skills are required; Must be able to perform administrative functions such as creating and analyzing written documents for dissemination to leadership, compiling information for outside inquiries and reports, and developing and maintaining tracking tools to be used for reporting data; A high level of creativity is expected; Prior work in a scientific research environment for a large Federal agency, as well as a firm knowledge of business administration is desired; A college degree or a high school diploma or GED and four (4) years of related work experience are required.
  • Executive Assistant – Performs administrative duties for executive management, and relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities; Requires the ability to perform all administrative tasks; but requires advanced computer and internet research skills, the ability to handle a wide variety of situations and conflicts involving the clerical and administrative function of the office; Responsibilities include having confidential and time sensitive Material, preparing routine and advanced correspondence including letters, memoranda, and reports; relying on experience and judgment to plan and accomplish goals. Must be able to work well with all levels of management and staff; Prior experience in a scientific research environment for a large Federal agency is preferred; A comprehensive understanding of NIH, its organization and culture is also desired; A college degree and four (4) years of related work experience or a high school diploma or GED and eight (8) years of related work experience are required.

REQUIRED SKILLS AND EXPERIENCE:

  • Must be able to speak and read in English.
  • Must meet the minimum required experience for the related position.
  • Must be able to conduct in a professional and courteous manner at all times.

DESIRED SKILLS AND EXPERIENCE:

  • Experience in a scientific research or clinical environment or a Federal agency is preferred.

REQUIRED EDUCATION/CERTIFICATIONS:

  • At least a high school diploma or GED is required; college degree is preferred.

CITIZENSHIP AND CLEARANCE REQUIREMENTS:

  • Must be eligible to legally work in the United States.
  • Must be able to pass a minimum background investigation

​The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 10 paid holidays. The Alaka`ina Foundation FOCs is proud to be an equal opportunity employer.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not discriminate in employment decisions on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees.

The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, Kūpono Government Services, Kapili Services, Po`okela Solutions, Kīkaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities under the 501(c)3 principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.

For additional information, please visit www.alakainafoundation.com

Job Summary

JOB TYPE

Full Time

SALARY

$63k-80k (estimate)

POST DATE

07/21/2022

EXPIRATION DATE

01/06/2023

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The following is the career advancement route for Administrative Support positions, which can be used as a reference in future career path planning. As an Administrative Support, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Support. You can explore the career advancement for an Administrative Support below and select your interested title to get hiring information.

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If you are interested in becoming an Administrative Support, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Support for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Administrative Support job description and responsibilities

Administrative Support develops and update administrative systems to make them more efficient.

03/01/2022: Denver, CO

Administrative support provide supports to team by performing tasks related to organization and strong communication.

02/21/2022: Parkersburg, WV

Administrative support may support an entire workplace and should be able to correspond with coworkers and managers regularly.

12/19/2021: Greenville, MS

Administrative support typically have full to-do lists and must be able to effectively manage their time to finish their duties by a set deadline.

02/11/2022: Utica, NY

Administrative Support usually review records or reports pertaining to activities like production, payroll,shipping details, monitor work activities and evaluate performance.

02/20/2022: Rapid City, SD

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Administrative Support jobs

Administrative support provides support to ensure efficient operation of the office.

01/22/2022: Concord, NH

Some administrative support may be required to have vast professional knowledge as their duties are more specialized than the others.

01/01/2022: Cincinnati, OH

Administrative Supports who graduated from college usually earn either Business degrees or Psychology degrees.

01/21/2022: Norwich, CT

Administrative Support requires strong organizational skills to juggle many tasks.

02/23/2022: Bismarck, ND

No office can function without the help of Administrative Support because they are the oil which helps the machine run as efficiently as possible.

12/29/2021: Long Beach, CA

Step 3: View the best colleges and universities for Administrative Support.

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