Job Details
Job Location
Tribal Administration - Palm Springs, CA
Position Type
Full Time
Description
Come work for the leading employer in the Coachella Valley. Agua Caliente offers a comprehensive benefit and compensation package that includes rich medical and dental benefits, a 401k plan with employer match, more than 3 weeks of paid time off per year for newly hired employees, and other great benefits like food and beverage discounts at our three casinos, fuel discounts, tuition and wellness reimbursement, plus much, more.
WHO ARE WE: The Agua Caliente Band of Cahuilla Indians is a federally recognized Indian Tribe located in Palm Springs, California, with 32,000 acres of reservation lands that spread across Palm Springs, Cathedral City, Rancho Mirage, and into the Santa Rosa and San Jacinto mountains. The Tribe currently owns and operates two 18-hole championship golf courses, 3 casinos located in Cathedral City, Rancho Mirage, and downtown Palm Springs, two world class spas, and a fuel station. For more information about the Tribe, visit www.aguacaliente-nsn.gov.
JOB DESCRIPTION SUMMARY
Provide high-level administrative support to the Tribal Legal department to include; conducting research, preparing reports, handling information requests, performing special projects and assignments, and completing both complex and routine administrative functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties may be assigned)

• Perform a wide variety of specialized clerical work involving the continual use of legal terminology and procedures; assist in processing and tracking a wide variety of legal documents, records and correspondence; perform legal clerical work in support of attorneys
• Serve as clerical support to legal department team members; schedule appointments, screen callers and initiate reply to routine correspondence
• Perform various administrative duties at the request of attorneys and staff such as copying, scanning, binder creation, labeling and handling requests for files and documents.
• Create and maintain files in both hard copy and electronic formats
• Perform extensive records research and document proof-reading
• Process Invoices, travel expense reports, and credit card statements
• Create daily work reports and other data reports as needed
• Maintain records in accordance with applicable regulations, policies and procedures
• Process incoming and outgoing mail - Prepare mail for shipping (USPS and/or FedEx)
• Prepare Tribal Council Meeting agendas
• Assist Legal Secretary as needed
• Assist Tax Director with researching and resolving tax billing, payment, and processing discrepancies for tax determination and/or collection purpose.
• Comply with all applicable Tribal regulations, internal controls and policies and procedures. Documents and reports all exceptions/variations/deviations immediately upon awareness

SUPERVISORY RESPONSIBILITIES
None
ACCESS TO SENSITIVE AREAS AND INFORMATION
Confidential Information
SIGNATORY ABILITY
None.
Qualifications
EDUCATION and/or EXPERIENCE

• 3-5 years of workplace experience.
• Strong knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology.
• Strong computer skills and in-depth knowledge of relevant software such as MS Office Suite.
• Ability to organize and prioritize, meet deadlines, work with minimal supervision and multiple interruptions.
• Strong analytical and problem-solving skills. Make decisions and take action based on direction, previous experience, and good judgment within guidelines.

WORKING CONDITIONS/PHYSICAL DEMANDS
To perform this job successfully, the individual must be able to stand, move and work throughout the office area and properties, including walking up to 1 ½ mile, climbing stairs and sitting at a desk/work station for the duration of the shift.
Typically, the individual will be housed in an office environment. The noise level in the work environment is usually moderate, but will escalate when located in the casino environment. Must be able to grasp, bend, lift and/or carry or otherwise move goods weighing a minimum of 25 lbs. on an intermittent basis, and sufficient dexterity of hand in order to use office equipment including, but not limited to: a computer keyboard, calculator, general office equipment and multi-line telephone.