Description

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over this time because of our focus on supporting our associations in creating a first-class living environment for our residents and for our commitment to enrich the quality of life and provide innovative services in our communities. Demand for our services is ever growing and we are looking for individuals to join us on our quest to empower and transform each community we partner with. 

At Affinity Management Services, we are passionate about community association management. We love sharing our knowledge and we are always ready to welcome new team members. If you enjoy the various challenges of community association and property management—if you are interested in Homeowners Associations, Condominiums and the different demands of each—we would like to get to know you.

Our purpose is to elevate the lives of our Board Members and the communities we serve through our most important resource, our Human Capital, and by leading with these four values:

Teamwork 

Be reliable to all 

Take ownership 

Work collaboratively 

Professionalism 

Set high standards 

Commit to self-development

Hold yourself & others accountable 

Relationship Focused 

Instill Trust 

Be Open & Honest 

Be an active listener

Solutions Driven 

Get things Done 

Achieve Results 

Think outside the box 

Position Summary:

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities meeting arrangements, preparing reports and maintaining appropriate filing systems.

Essential responsibilities:

• Customer Services in answering the phone and emails and respond to what are the properties' needs
• Address unit owners inquires or walk-in
• Help process purchases and leases applications
• Check in clubhouse guest (if applied)
• Check in vendors who come onto the property
• Update Owners/Tenants in Directory or any information
• Ability to access and accurately input information using a computer system.
• Performs tasks assigned by management. (Excellent verbal, comprehension, listening and problem-solving skills).
• Must be able to stand and move throughout office and continuously perform essential job functions with or without reasonable accommodations for the entire shift
• Maintain a clean and organization, have general task assistance.
• Courier Request, return and distribute mail
• Work holidays and weekends if needed

Requirements

REQUIREMENTS:

Hours:

Monday – Wednesday 

12:00 pm -8:00 pm

Thursday - Friday

8:00 pm - 4:00 pm

Salary depends on experience

$16- $18

SKILLS, KNOWLEDGE & ABILITIES REQUIRED:

• High school diploma/GED equivalent required
• Amazing interpersonal abilities
• Experience within the Property Management, Condo/HOA Law or Real Estate industries
• Knowledge of Architectural Modification processing procedures
• Strong Administrative Support Experience
• Familiarity with the hospitality industry is a plus
• Willingness to maintain confidentiality
• Time management skills

Language requirements:

Bilingual is desirable

Experience/Knowledge/Skills:

• Requires a minimum of (2) year’s in customer service in the hospitality industry or similar.
• Excellent oral and written communication with interpersonal skills.
• Empathy and friendly phone manners required.
• Is able work with a computer hardware/software is a must.
• Have top of the line organizational skills and handle multitasks at once.

NOTE FROM AFFINITY MANAGEMENT SERVICES:

Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

We are a non-smoke and Drug Free Environment

At Affinity Management Services, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. If you need an accommodation to apply for this position, please contact the Human Resources Department 305-325-4243 ext. 701 or at our email address: Careers@ManagedByAffinity.com.

www.ManagedByAffinity.com