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Operations Specialist
Aegis Living Bellevue, WA
Full Time | Business Services 8 Months Ago
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Aegis Living is Hiring an Operations Specialist Near Bellevue, WA

Overview

The Operations Specialist is responsible for the following:

Provide excellent customer service and unmatched administrative support to Operations leaders to include the following:

Responsibilities

  • Ability to coordinate or manage projects that support department or company initiatives; ensure that expected results are achieved within the specified timeframe and on budget
  • Serve as a knowledge resource to department; acquire and maintain a detailed knowledge of operational policies, principles and strategies, and keep up-to-date with relevant developments.
  • Coordinates administrative tasks and project such as: tracking budgets, invoice coding, tracking travel expenses, generating reports, identifying variances, etc.
  • Plan, coordinate and manage logistics and on the ground support for meetings, trainings and activities for department
  • Support content development and internal communications using company style guides and ensuring accuracy and high-quality content.
  • Assist with the implementation and sustainment of new programs and processes.
  • Anticipate and find creative solutions to issues that arise; generate alternative or new ideas when faced with constraints
  • Proactively identifies and implements processes to improve workflow, organization and communication
  • Schedules or coordinates business travel as needed for Operations Vice Presidents and candidates for community leadership roles
  • Meeting and event management to include planning, coordination and tracking follow up accountabilities
  • Create and edit presentations and reports as needed for leadership and executive meetings
  • Provide calendar support to one or more leaders and/or a team
  • Maintain distribution lists for email and other communication related to operations
  • Assist with monthly reporting and any ad hoc reporting as needed 
  • Assists with on-boarding of new Operations employees
  • Liaise with senior executives, officials & clients inside and outside of the organization.
  • Collaborate with and back up other administrative team members as needed
  • Special projects and other tasks as assigned

Qualifications

  • Associate or Bachelor’s degree required.
  • 3 years’ experience providing high quality administrative and project management support to operations leaders.
  • Ability to anticipate needs and passionate about providing top-level service to internal and external stakeholders. 
  • Highly developed organizational skills, detail oriented.
  • Ability to meet multiple tasks/projects and deadlines through collaborative partnership with support teams at Home Office and interfaces across our 32 remote sites.
  • Strong professional written and verbal communication skills.
  • Demonstrated ability to handle confidential information with diplomacy and tact.
  • Genuine curiosity and passion for continuous learning.
  • Natural collaboration and consulting skills 
  • Strong computer skills including fluency of Microsoft products.
  • Experience with databases (Yardi, Kronos, Microsoft Access) preferred.

Job Summary

JOB TYPE

Full Time

INDUSTRY

Business Services

POST DATE

07/17/2022

EXPIRATION DATE

12/12/2022

HEADQUARTERS

CAPISTRANO BEACH, CA

SIZE

100 - 200

FOUNDED

2010

CEO

SONDRA BRAKEVILLE

REVENUE

<$5M

INDUSTRY

Business Services

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If you are interested in becoming an Operations Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Operations Specialist for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Operations Specialist job description and responsibilities

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Operations Specialist jobs

Knowledge of transportation operations, safety, security, regulations, and customer service may be required.

12/13/2021: Burlington, VT

Build an optimized Operations Specialist resume quickly and easily using your work experience skills in being an operations specialist.

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Communicated strong coaching relationships with new field engineers to better acclimate them with new technologies and field operations.

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